Project Manager Associate

About the Company:

Nivagen is a global company and serves an extraordinary purpose to make a difference in people’s lives by discovering, developing, and delivering the most cost-effective generic prescription drugs and over the counter products for the North American market. For a decade, we have stayed true to a core set of values, excellence, integrity, and respect for people. We also are committed to investing in our employees and supporting a culture of well-being through competitive pay, comprehensive employee benefits programs, and training and development resources.

Job Location:

Nivagen Pharmaceuticals LLC

3900 Duckhorn Dr, Sacramento, CA 95834

About the Job:

As the Project Manager Associate at Nivagen Pharmaceuticals, you will act as operational extension and trusted assistant to Lead PM in running complex capital, validation, and facility projects in a GMP-regulated sterile pharmaceutical environment.

Your main job is to take PM lead direction (verbal, email, or quick notes) and turn it into clean, professional, audit-ready deliverables such as trackers, presentations, schedules, and reports, so leadership always has accurate, up-to-date information for decision-making.

This is a high-visibility assistant role with direct daily interaction with PM lead. You will learn pharmaceutical project execution from the inside while keeping everything organized, on time, and compliant.

Responsibilities:

1. Direct Support to Lead PM;

• Convert verbal instructions or quick notes into structured documents and deliverables immediately
• Maintain perfect version control and organized project folders
• Prepare professional meeting minutes and live action-item trackers during meetings that PM lead organizes

1. Documentation & Deliverable Creation;

You will build and maintain under Lead PM :

• Master project trackers & timelines (Excel)
• CAPEX / OPEX budget trackers
• Risk registers & issue logs
• Executive PowerPoint decks for leadership and board updates
• Project charters, executive summaries, and technical memos (Word)

1. Project Tracking & Coordination

• Keep Microsoft Project schedules updated daily based on team inputs
• Track cross-functional deliverables (Engineering, QA, QC, Operations, Validation)
• Flag delays or missing information to PM lead on the same day
• Reconcile data between departments before any leadership report goes out

1. Data Accuracy & Organization

• Be the single source of truth for project data
• Keep every file, tracker, and presentation perfectly consistent
• Maintain impeccable shared-drive and document control structure

1. Inventory, Procurement & Vendor Coordination

• Coordinate with Global Operations team members (Supply Chain, Warehouse, and QC) to track and maintain accurate inventory levels for project-related materials and consumables
• Monitor stock levels, usage trends, and forecasts needs to prevent shortages during project execution
• Work directly with vendors to expedite deliveries, resolve supply issues, and ensure materials arrive on time as needed
• Facilitate procurement and sourcing activities — including raising purchase requests, following up on orders, and coordinating inbound logistics
• Reconcile inventory records between Warehouse, QC, and project trackers to maintain data accuracy
• Attend the offshore calls as needed to get the update from logistic team locates in India

1. Perform other duties as assigned by Lead PM.

Qualifications:

Education/Experience:

• Bachelor’s degree in Life Sciences, Engineering, Business, Supply Chain, Project Management, or a related field required
• 0–2 years of relevant experience (internships or co-ops welcome)
• Exposure to pharmaceutical, biotech, or regulated manufacturing is preferred
• Any experience with inventory tracking, vendor coordination, or procurement is a strong plus

Knowledge, Skills, and Abilities:

• Advanced proficiency in Microsoft Excel (pivot tables, formulas, dashboards, data validation)
• Professional-level PowerPoint (executive-ready decks)
• Microsoft Word (document formatting and control)
• Basic Microsoft Project (schedule updates and Gantt charts)
• Comfort working with shared drives and document control systems
• Exceptional organizational skills and attention to detail
• Ability to quickly turn vague direction into structured, professional outputs
• Proactive mindset — you anticipate needs and flag issues early
• Strong coordination and follow-up skills across multiple teams and external vendors
• Clear written and verbal communication
• High level of discretion with confidential project information
• Comfort working in a GMP-regulated environment

Requirements:

• Valid driver’s license and acceptable driving record.
• Legally authorized to be employed in the United States
• Must live or be willing to move to Sacramento Metropolitan Region (Approx. 40 miles’ radius)
• Able to successfully complete a drug and background check
• Primarily office-based at our Sacramento manufacturing facility
• Occasional gowning and entry into GMP production or warehouse areas
• Ability to sit for extended periods and occasionally walk production/warehouse areas
• Occasional lifting up to 20 lbs

Benefits:

• Fulltime
• $25.0 - $28.0/Hour (Based on Experience)
• Yearly bonus eligibility
• Benefits: Medical, dental and vision coverage
• Paid time off plan

Additional Information:

Nivagen to afford equal opportunity for employment to all individuals regardless of race, color, age, national origin, physical or mental disability, history of disability, ancestry, citizenship status, political affiliation, religion, gender, transgender, gender identity, marital status, status as a parent, sexual orientation, veteran status, genetic information or other factors prohibited by law, and to prohibit harassment or retaliation based on any of these factors.