Front Desk Administrator

About the Company:

Nivagen is a global company and serves an extraordinary purpose to make a difference in people’s lives by discovering, developing, and delivering the most cost-effective generic prescription drugs and over the counter products for the North American market. For a decade, we have stayed true to a core set of values, excellence, integrity, and respect for people. Our dedicated team of professionals collaboratively works to break new ground in the fields of manufacturing, distribution and quality control, providing a uniquely integrated approach to healthcare. Leveraging our vertical integration of the pharmaceutical supply chain, state-of-the-art technology, and a commitment to excellence, we are constantly pushing the boundaries of what is possible in medication accessibility and affordability. We also are committed to investing in our employees and supporting a culture of well-being through competitive pay, comprehensive employee benefits programs, and training and development resources.

About the Job:

The Front Desk Administrator serves as the first point of contact for the organization and plays a critical role in maintaining professional operations, security, and administrative continuity.

 

Job Location:

Nivagen Pharmaceuticals

3900 Duckhorn Drive
Sacramento, CA 95834

 

Responsibilities:

• Manage daily front desk operations to ensure a professional, organized, and welcoming environment for employees, visitors, vendors, and auditors

• Greet, check in, and check out guests and visitors in accordance with company security, safety, and visitor access procedures

• Answer, screen, and route incoming phone calls promptly and professionally

• Receive, sort, distribute, and track incoming mail, packages, deliveries, and courier services

• Draft, receive, route, and respond to emails, letters, and other correspondence as appropriate

• Monitor, track, and replenish office and breakroom supplies to prevent interruptions to daily operations

• Coordinate calendars, meetings, travel arrangements, and appointments for upper management as assigned

• Maintain accurate front desk records, logs, and documentation in accordance with company policies and compliance requirements

• Support People Operations and office experience initiatives, including maintaining the company events calendar and assisting with internal activities

• Assist with planning, coordination, and logistical setup for company meetings, trainings, and employee events

• Prepare and maintain the breakroom, guest, and common areas to ensure cleanliness, readiness, and a positive workplace experience

• Provide administrative support to internal teams when capacity and priorities allow

• Escalate urgent issues, security concerns, or unusual situations to management or Human Resources in a timely manner

• Perform additional administrative or operational duties as assigned by upper management in support of business needs

Qualifications:

Education/Experience:

• Bachelor’s degree.
• A minimum of 2 years’ experience

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Office
• Good record-keeping skills
• Accurately pronounce medical and pharmaceutical terminology to handle the shipments
• Excellent verbal and written communication skills
• Must be detail-oriented and possess a high level of accuracy
• High integrity, able to maintain above-average attendance and punctuality

Requirements:

• Valid driver’s license and acceptable driving record.
• Legally authorized to be employed in the United States.
• Must live or be willing to move to the Sacramento Metropolitan Region (approximately 40 miles’ radius).

Benefits:

• Fulltime
• $18 - $25 /Hour (Based on Experience)
• Yearly bonus eligibility.
• Benefits: Nivagen offers a wide variety of benefits and programs to support health and well-being.
• Medical, dental, and vision coverage.
• Paid time off plan.
• 401 (k) savings plan.

Additional Information:

Nivagen to afford equal opportunity for employment to all individuals regardless of race, color, age, national origin, physical or mental disability, history of disability, ancestry, citizenship status, political affiliation, religion, gender, transgender, gender identity, marital status, status as a parent, sexual orientation, veteran status, genetic information or other factors prohibited by law, and to prohibit harassment or retaliation based on any of these factors.