Temporary Office Assistant
Noctrix Health is redefining the treatment of chronic neurological disorders with clinically validated therapeutic wearables. Our team of medical device specialists, neuroscientists, and consumer electronics engineers is dedicated to delivering prescription-grade therapy with an outstanding user experience. We have pioneered the world’s first drug-free wearable therapy, clinically proven to alleviate symptoms in adults with drug-resistant Restless Legs Syndrome (RLS). Be part of our mission to transform healthcare, improve lives, and drive meaningful change with Noctrix Health.
We’re seeking a proactive, detail-oriented Temporary Office Assistant in our Pleasanton headquarters who thrives in a fast-paced environment and can balance healthcare-related responsibilities with general office duties. This role will play a key part in supporting the Patient Access team’s administrative needs while also ensuring smooth day-to-day office operations. You will manage sensitive documentation, maintain compliance with regulations, oversee office resources, and contribute to a collaborative and engaging workplace.
Responsibilities:
- Organize, maintain, and manage patient and administrative records in compliance with internal protocols and industry regulations
- Retrieve, scan, and upload all incoming mail, distributing digital copies to the appropriate Patient Access team members in a timely manner
- Print and prepare sensitive patient documents for mailing, creating shipping labels and fulfilling mail requests with secure handling
- Handle all patient-related documentation in full compliance with HIPAA, billing regulations, and insurance guidelines
- Assist with data entry, audits, and reporting, providing general administrative support to the Patient Access Team
- Monitor inventory and ensure the office is well-stocked with essential supplies, including paper, toner, and general office materials
- Maintain stock of snacks, beverages, and kitchen essentials, coordinating restocking to support a comfortable work environment
- Liaise with building management and vendors for maintenance or facility-related requests
- Greet visitors, accept deliveries, and manage incoming phone calls, if applicable
- Assist in setting up meeting rooms, organizing materials, and coordinating refreshments or supplies as needed
Requirements:
- High school diploma or equivalent required; associate’s degree or administrative certification preferred
- 1+ years of office administration or support experience; healthcare or HIPAA-regulated experience a plus
- Strong organizational and multitasking skills
- Proficiency with Microsoft Office, document scanning, and digital file systems
- Excellent communication and interpersonal skills
- Ability to handle confidential information with professionalism and integrity
Compensation:
- $18 per hour (10–20 hours per week)
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