Administrative Assistant (Part-Time) – Commercial Real Estate

At Northmarq, you can be part of something special. Northmarq is a unique capital markets resource for commercial real estate investors, providing our clients access to experts in debt, equity, investment sales, loan servicing, and fund management. We offer you a career path with best-in-class training, and we foster inclusive teams committed to collaboration, mentoring, and growth. At Northmarq, we will help you unlock your potential – whether you are an industry veteran or you’re just getting started. Your new career is waiting. Start something special today. Northmarq was voted by Real Estate Forum as one of The Best Places to Work in Commercial Real Estate! 

Northmarq is currently seeking a dynamic individual in Los Angeles for the role of an Administrative Assistant to work in support of our various sales teams within the office. This position is part-time 20 hours a week. The position entails working with a diverse group of stakeholders at all levels of the organization, and the individual will require independent judgment to plan, prioritize, and organize a diverse workload in a fast-paced environment. We have a refreshingly progressive and inclusive culture based on collaboration and transparency. The ideal candidate for this position should possess strong client service along with a high level of professionalism.

*This is a part-time, in-office (onsite) position.

Schedule: Part-time, 20 hours per week, Monday through Friday. The role requires 4 hours per day (for example, 9:00 a.m.–1:00 p.m. or 10:00 a.m.–2:00 p.m.).

Responsibilities

• Greet visitors, coordinate building access, and serve as the primary point of contact with building security for visitors and related security needs.
• Support day-to-day office operations, including:
  • Receiving, sorting, and distributing daily USPS mail and deliveries
  • Ordering, unpacking, stocking, and organizing office and kitchen supplies
  • Maintaining conference rooms, common areas, and overall office appearance
  • Ordering parking validations and assisting with employee parking coordination
• Serve as the primary liaison with building management, maintenance, and office service vendors (e.g., printers, water service, office equipment), including troubleshooting and coordinating repairs or service requests.
• Assist with office setup and onboarding logistics for new hires and employees, including workstation preparation, parking coordination, badge and key access requests, and other office access needs.
• Complete administrative functions at the direction of office leadership and office team members, including calendar and email management, travel coordination, and expense report preparation.
• Perform data entry and maintenance within the Northmarq CRM system, including pipeline updates, entering new company and contact records, scheduling follow-ups, and documenting notes.
• Provide deal-related support, including preparation of letters of intent (LOIs), summaries of offers, seller counter proposals, seller deliverables lists, escrow timelines, critical date tracking, working party lists, confidentiality agreements, and representation agreements.
• Provide client and office support, including coordinating office events, employee appreciation initiatives, holiday parties, closing gifts, and holiday card mailings.
• Serve as an office administrative point of contact for special projects supporting office and corporate teams (HR, Marketing, Accounting, IT), as needed.
• Participate as a member of the Administrative Team, including sharing work across offices and supporting team initiatives.
• Complete additional administrative tasks and projects assigned.

What We’re Looking For

• Two or more years of administrative, office support, or coordinator experience.
• Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks.
• High level of professionalism, attention to detail, and customer service orientation.
• Ability to work independently while collaborating effectively with producers and brokers, leadership, and administrative peers.
• Strong Proficiency in Microsoft Office applications (Outlook, Excel, PowerPoint)
• Experience using and troubleshooting common office technology, including printers, scanners, and multifunction devices
• Proactive, adaptable, and comfortable working in a fast-paced, team-oriented environment.

Northmarq offers a highly competitive benefits package including: medical, dental, vision, paid time off, 401K match and an annual discretionary contribution based on business performance, paid parental leave and adoption assistance, education assistance, volunteer paid time off, charitable contribution match and so much more!

California Residents: Northmarq carefully considers multiple factors to determine compensation, including the candidate’s education, training, and experience. The hourly rate for the Part-Time Administrative position is $25.00--$30.00 per hour, plus an annual bonus eligibility and competitive benefits offered. This range is a good faith estimate and the actual compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

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