Event & Webinar Coordinator

Do you have a passion for event planning and management? Do you thrive in a fast-paced environment without breaking a sweat? Are you looking for a corporate role where you can demonstrate your knack for collaboration and creativity?

We are looking for an energetic and meticulous individual for the Event & Webinar Coordinator role at our growing company. This position involves coordination, planning and assisting in the execution of in-person and virtual events & webinars for our staff & clients, and assisting our marketing team with the company social media pages.

Nova 401(k) Associates is a rapidly growing national third party administration firm providing administrative services to companies sponsoring 401(k), pension, and other qualified retirement plans. We typically host 5-6 multi-day, in-person events and between 30-40 internal and external webinars each year. Additionally, we are growing our social media presence primarily on LinkedIn and YouTube. 

Event Coordination Responsibilities:

• Work closely with internal & external partners to coordinate & execute event logistics
• Research vendors and make recommendations for senior management based on their creativity, quality, and cost
• Develop content for event materials and work with graphic designer to produce
• Conduct event research and evaluations for attendees, vendors, and other stakeholders
• Analyze research and evaluations to improve future events
• Manage continuing education (CE), including recordkeeping of required documentation, obtaining pre-approval (as necessary), providing certificates to attendees, etc.
• Handle day-to-day administration of events and programs, including order placements, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution

Webinar Coordination Responsibilities:

• Master required software (currently GoToWebinar and SimpleCert for issuing continuing education certificates)
• Schedule internal webinars for staff and external webinars for clients
• Serve as master of ceremony for external webinars
• Manage continuing education (CE), including recordkeeping of required documentation, obtaining pre-approval (as necessary), providing certificates to attendees, etc.
• Save webinar recordings to our company learning management system and/or YouTube as necessary
• Promote webinar registration through social media outlets (Nova Youtube, Nova Website, LinkedIn and BenefitsLink) as well as via internal Nova notifications
• Maintain up to date procedural documentation on all associated tasks and assist in training a backup in position requirements
• Coordinate with presenters regarding materials and scheduling
• Communicate clearly and effectively with internal customers and training partners
• Perform other related duties as assigned

Qualifications:

• College degree in fields such as marketing, business, communications, hospitality management or public relations
• Two years of work experience with event planning or event coordination in a corporate environment
• Proven track record of creative, successful events
• Advanced knowledge of PowerPoint, Microsoft Office, GoToWebinar, LinkedIn, and Canva
• Engaged learner with a curiosity to learn software, social media, and digital marketing
• An appropriate, quiet home work environment including a high quality internet connection
• Experience with Hootsuite or other social media software a plus
• Experience with graphic design or digital marketing software a plus
• Prior remote work experience a plus

Compensation and Benefits:

• $50,000 - $60,000 annually depending on experience and qualifications
• Salaried, non-exempt position
• Medical, dental, disability, and life insurance
• Paid time off and paid holidays
• 401(k) plan with employer match

Work Location/Hours:

• Work from home
• Must work from USA and be authorized to work for any US employer
• We will supply all necessary computer equipment
• 40-hour work week with a start time between 7:30am – 8:30am CST each day, M-F

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