Experiential Coordinator - UK

NVE Experience Agency is a world-class experiential marketing agency and event production company, guided by the principle that the right moment will transform someone forever. NVE creates experiences that connect brands to the people, ideas, and trends that drive culture. Committed to delivering calculated impact, NVE builds multi-dimensional business solutions that convert consumer attention into action, sales, and brand loyalty. 

We believe that an immersive experience is the most potent form of marketing in the world. And, properly executed, experiential marketing can convert more consumers into passionate fans than any other marketing vehicle.

Summary of Position:

NVE Experience Agency is seeking a highly skilled and dedicated Experiential Coordinator  to join our team. In this role, you will play a vital role in maintaining client objectives throughout the event development process and execution. Additionally, you will handle task management and administrative duties for your team. We are looking for a professional, proactive, and organized individual who can work both independently and collaboratively. With exceptional organizational and communication skills, you excel in scheduling and take ownership of tasks, holding yourself accountable until completion. As a dynamic personality with strong team-building skills, you are eager to make a significant impact in our fast-paced, and diverse agency environment.

• Project Delivery
  • Update status reports and schedules and maintain lists of action items to ensure smooth and timely delivery of programs and associated deliverables
  • Assist in the creation of event decks and recaps
  • Manage documentation of meeting notes from internal and external meetings and pull together action items for stakeholders to act upon
  • Coordinate communications between team members
  • Organize brainstorms and debriefs – including but not limited to scheduling, tracking attendees and meeting set-up
  • Collaborate with cross functional teams and agency partners in managing effective communications between project team members
  • Manage specific elements of a project including but not limited to:
    • Freelancer onboarding, invoice handling, PO raising and ensuring payments are tracked and paid on time
    • Vendor communications, negotiations and ensuring payments are being made on time
    • Assisting with compiling burn reports
• Event Support
  • Support booking and tracking travel including coordinating costs and reservations
  • Manage tracking of project expenses
  • Support vendor outreach and communications including collecting certificates of insurance and management of vendor onboarding
  • Support with venue research and contracting
  • Support project coordination and logistics including vendor organization and outreach 
• Account Management Support
  • Organize documents in shared folders and drives
  • Support in management of day-2-day office operations: Meeting room bookings, ensuring timesheets and expense reports are submitted on-time, arranging internal team/workforce sessions, and note taking. Organization/management of team & client activities (workshops/corporate hospitality/etc)
  • Manage deck updates including editing copy, proofreading documents, and ensuring quality
  • Assist in the creation of case studies and supporting materials for new business pitches.

Qualifications:

• Minimum 3 years of event industry experience, in a client services or event planning role
• Expertise in Google Suite 
• Degree in event management or related field
• Onsite experience in event management/production
• Organized, proactive problem solving, and attention to detail skills
• Proven ability to manage multiple projects independently, adhering to timelines
• Ability to work as part of a team that includes Operations, Design, Creative
• Excellent written and communication skills
• Previous client-facing role within an agency 

Requirements: 

• Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working offsite 
• Regularly required to work from the London office (on average 2-3 days per week)
• Must be able to work outdoors in various weather conditions
• Have a valid Driver’s License
• Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items
• Ability to work autonomously and escalate as required
• Available to work weekends and evenings as needed for events

Perks & Benefits: 

• Health & Wellness Benefits   
• Annual Leave 
• Paid Parental Leave   
• Flexible WFH policy   

Location: 

We are a hybrid company with hub locations in Los Angeles, New York City and London. The candidate for this role must be London based. This position is regularly required to work from the London office (on average 2-3 days per week).

Diversity, Equity, Inclusion and Belonging:

At NVE, we are led by curiosity and fueled by humanity. Authentic connection is at the heart of our work, and we embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.

Salary Range:  

[£26,000 - £30,000]

Salary is dependent on factors including (but not limited to) prior experience & skills. 

NVE reserves the right to change or modify the employee’s job description whether verbally or in writing, at any time during the employment relationship. NVE may require an employee to perform duties outside his/her normal description.