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Tupande Data Entry Clerk (Fixed-Term)

Ruiru, Kenya

About One Acre Fund

Founded in 2006, One Acre Fund equips 5.5 million smallholder farmers to make their farms more productive. Across nine countries that together are home to two-thirds of Africa's farmers, we provide high-quality farm supplies, tree seedlings, accessible credit, modern agronomic training, and a wide range of other agricultural services. On average, this model enables any farmer to increase their income and assets on supported land by more than 35 percent, while permanently improving their resilience. This is all made possible by our team of 9,000+ full-time staff, drawn from diverse backgrounds and professions. To learn more, please see our Why Work Here blog post.

Our Kenya program, founded in 2006, is our largest. We operate under the farmer brand Tupande, serving 830,000 farmers and employing 4,000 staff. We aim to transform every farming community in Kenya by delivering sustained food security and pathways to prosperity. tupande.co.ke.

About the Role

The Data Entry Clerk is responsible for accurately and efficiently entering factory data into Google Sheets and supports the admin team to maintain organised records. The role supports production, quality, hygiene, and warehouse teams by ensuring all factory data is recorded correctly and on time to support reporting, compliance, and daily operations. This role plays a critical part in ensuring that all departments have reliable, up-to-date information to support data-driven decision-making and operational planning.

Responsibilities

Data Entry

  • Enter daily factory data into Google Sheets, including:
    • Production records
    • Inventory and stock movement
    • Quality and hygiene logs
    • Waste and attendance records 
  • Ensure data is entered accurately and on time.

Record Keeping

  • Maintain organised digital and physical records.
  • File production sheets, checklists, and forms correctly.
  • Ensure all records are dated, complete, and easy to retrieve.

Data Accuracy

  • Check data for missing information or errors.
  • Report any unclear or incorrect data to the supervisor for guidance.
  • Update records only after confirmation.

Reporting Support 

  • Prepare simple daily or weekly summaries when requested.
  • Share reports with supervisors or managers as instructed.

Coordination

  • Collect data from production, quality, hygiene, and warehouse teams.
  • Follow the instructions on which data to enter and when, and QC against all data entry.

Compliance & Safety

  • Follow all Safety, Health, Environment, and Quality (SHEQ) rules.
  • Handle food safety and factory data carefully and confidentially.
  • Support audits by providing records when asked.

Career Growth and Development

We have a strong culture of constant learning and we invest in developing our people. You'll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You'll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

  • At least 1 year of experience in data entry and basic administration.
  • Basic knowledge of Google Sheets or Microsoft Excel.
  • Ability to work accurately and follow instructions.
  • Good organisation and attention to detail.
  • Basic communication skills and the ability to work with a team.
  • Willingness to work in a factory environment.
  • Basic knowledge of accounting principles and practices
  • Time management: Ensures you have adequate time to complete your tasks.

Preferred Start Date

As soon as possible

Job Location

Ruiru, Kenya

Benefits

Health insurance, paid time off

Contract Duration

1 Year

Eligibility

This role is only open to citizens or permanent residents of Kenya.

Application Deadline

14 April 2026. Please note that we hire on a rolling basis which means that applications are reviewed and processed on a continuous basis until a hire is made.

One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @oneacrefund.org address. Please report any suspicious communication here (globalhotline@oneacrefund.org), but do not send applications or application materials to this email address.

Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization's mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.

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