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Tupande Procurement Senior Coordinator - BU Support

Nairobi and Kakamega, Kenya

About One Acre Fund

Founded in 2006, One Acre Fund equips 5.5 million smallholder farmers to make their farms more productive. Across nine countries that together are home to two-thirds of Africa's farmers, we provide high-quality farm supplies, tree seedlings, accessible credit, modern agronomic training, and a wide range of other agricultural services. On average, this model enables any farmer to increase their income and assets on supported land by more than 35 percent, while permanently improving their resilience. This is all made possible by our team of 9,000+ full-time staff, drawn from diverse backgrounds and professions. To learn more, please see our Why Work Here blog post.

Our Kenya program, founded in 2006, operates under the local brand Tupande. Close to 500 staff in our Kakamega headquarters support 1,747 field staff and serve more than 1 million farmers. In Nairobi, around 50 staff support global functions like procurement, recruitment, government relations, and communications

About the Role

Tupande Procurement Senior Coordinator plays a critical role in ensuring smooth and efficient execution of procurement projects by closely aligning with business units (BUs) needs, controlling spend, and improving procurement processes. This role involves managing the full procurement lifecycle for assigned BU procurement  projects, supporting supplier and stakeholder relationships, driving process improvements, and maintaining strict contract management and compliance. The coordinator also provides performance tracking and reporting to facilitate strategic decision-making and continuous enhancement of procurement activities.

Responsibilities

High quality procurement project coordination and execution

  • Manages full procurement lifecycle for operational needs including documentation and PO processing within approved strategies and policies, for assigned BU projects.
  • Support procurement project implementation  with minimal support from Tupande Procurement Specialist.
  • Develop, own and maintain procurement project tracking tools such as sourcing plans and risk registers.
  • Ensure alignment with established project timelines, promptly escalate risks, or delays in a timely manner.
  • Provide analysis and market research that informs strategies owned by Specialists/Category Leads.

Supplier and stakeholder engagement 

  • Effectively manage relationships with suppliers to support operations and contract compliance, while adapting approaches as needed to meet evolving business and procurement priorities.
  • Use appropriate supplier relationship strategy based on the nature of BU requirements.
  • Coordinate closely with assigned Business Units to clarify requirements, timelines, and proactively resolve arising issues early.
  • Act as the coordination link between Procurement and BUs to ensure BU input is included in category work led by Specialists/Category Leads.
  • Assess BU requirements and align PR pipelines with sourcing calendars
  • Collaborate with BUs to reduce maverick spend and stabilize spend control

Targeted process and performance  improvement

  • Support cross-functional improvement initiatives by helping develop templates, SOPs, and training materials.
  • Coordinate periodic reviews with assigned  Business Units to clear aged Procurement Requests (PRs) and Purchase Orders (POs).
  • Perform root causes analysis to identify bottlenecks and improve PR to PO turnaround time.
  • Identify capability gaps and propose practical, incremental improvements to strengthen processes and team performance.
  • Facilitate effective collaboration between BU and PRO teams to ensure alignment on priorities, timelines, and deliverables.
  • Promote proactive communication between BU units and PRO to support timely planning, coordination, and issue resolution.

Strategic sourcing responsibilities

  • Define the scope and profile of assigned procurement categories.
  • Conduct comprehensive spend analysis, market analysis, and profile demand/supply markets to identify opportunities.
  • Develop strategic sourcing strategies, setting clear objectives for cost savings, quality improvement, risk mitigation, and determining appropriate tactics.
  • Identify, evaluate, and pre-qualify potential suppliers based on strategic needs.
  • Lead RFx processes, including negotiation of pricing, Service Level Agreements (SLAs), payment terms, delivery windows, and change management processes, while integrating selected suppliers into planning systems.
  • Finalize and execute contracts, ensuring all terms and conditions are clearly defined and favorable.
  • Monitor supplier performance against contract terms, drive continuous improvement initiatives, and hold regular business review meetings to ensure costs are consistently driven down.

Reporting and documentation

  • Prepare routine reports and dashboards on procurement project progress, highlighting status updates, risks, and key actions for timely decision-making.
  • Support data collection and analysis, including responding to ad-hoc market research requests that inform sourcing decisions and category strategies.
  • Capture and document supplier performance data to help drive improvements in service levels, quality, and on-time delivery.
  • Analyse cost drivers by Business Unit, identifying short-, medium-, and long-term trends to support planning and spend management.
  • Work with other BU coordinators to promote standardization and consolidation of requirements, helping reduce duplication and improve sourcing efficiency across BUs.
  • Monitor KPI performance for assigned procurement projects and follow up on corrective actions when targets are not met.
    • Maintain clear, organized, and audit-ready documentation for all procurement transactions to support compliance and transparency.
  • The Tupande Procurement Senior Coordinator will also perform any other duties as assigned by the manager.

Career Growth and Development

We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

  • Minimum 3-year work experience in a demanding professional environment.
  • Bachelor's degree in procurement, project management, business strategy, or related discipline. Candidates with higher diploma and extensive relevant experience may also qualify.
  • Professional qualification e.g CIPS, CILT preferred
  • Familiarity with procurement models, sourcing frameworks, and PR-PO systems such as Odoo or SAP
  • Language: Fluent in English and Kiswahili preferred.

Preferred Start Date

As soon as possible

Job Location

Nairobi and Kakamega, Kenya

Benefits

Health insurance, paid time off 

Eligibility

This role is only open to citizens or permanent residents of Kenya.

Application Deadline

21 July 2026. Please note that we hire on a rolling basis, which means that applications are reviewed and processed on a continuous basis until a hire is made.

One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @oneacrefund.org address. Please report any suspicious communication here (globalhotline@oneacrefund.org), but do not send applications or application materials to this email address.

Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.

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