Back to jobs

Maritime Permitting and Logistics Officer

Singapore

Maritime Permitting and Logistics Officer

OceanX

About OceanX:

OceanX is a mission to explore the ocean and to bring it back to the world through captivating media. Uniting leading media, science, and philanthropy partners, OceanX utilizes next-gen technology, cutting edge science, compelling storytelling, and immersive experiences to educate, inspire, and connect the world with the ocean and build a global community deeply engaged with understanding, and protecting our oceans. OceanX is an initiative of Dalio Philanthropies, which furthers the diverse philanthropic interests of Dalio family members.  For more information, visit www.oceanx.org and follow OceanX on Facebook, Instagram, Twitter,  and LinkedIn. 

Position Summary:

The Maritime Permitting and Logistics Officer supports our dynamic global team by playing a pivotal role in the planning, development and execution of OceanX’s missions worldwide. The role acts as a key liaison between the Director of Missions, management team and internal and external organizations including but not limited to our Science, Media, Partnerships and Education teams. The position will report to the Director of Missions.

The Maritime Permitting and Logistics Officer is responsible for all mission logistics, permitting, visas, research, reporting, and equipment clearances for the organization. The role will additionally aid in the development and drafting of the vessel schedule, working closely with the Director of Missions and Head of Marine Operations to optimize vessel utilization.

The position requires a highly organized approach to the management and communication of several simultaneous projects and relationships.  The Maritime Permitting and Logistics Officer will liaise with agencies, suppliers, partners and government officials and as such, a high degree of professionalism and tactfulness is essential. Experience in vessel operations and an understanding of oceanographic research or oceanographic equipment would also be advantageous, as well as an established network in Southeast Asia.


Position Location:

​This position will be based in Singapore.

Duties and Responsibilities:

  • Ensure that missions are planned and executed in an excellent way
  • Support all aspects of the vessel mission process from planning through to execution
  • Ownership of permitting and visa processes, including liaising with relevant agents and governing bodies to secure vessel, science, media and other permits as required
  • Planning and communication of logistics (travel requirements, equipment shipment, etc.) across the organization
  • Manage key processes for permits, visas, onboarding, equipment, waivers, logistics, reporting and infrastructure
  • Update internal systems, records, project dashboards, reports and files throughout mission lifecycle – creating folders, granting access, publishing notes, tracking action items, scheduling follow ups, and updating project plans
  • Maintain vessel schedule based on Director of Missions feedback, liaising with Marine Ops and Vessel teams
  • Publish and communicate weekly reporting and meeting notes including key decisions, approvals, status updates, budgets, key risks, and escalations when necessary
  • Draft mission approvals, working with legal, compliance, tax, FP&A and others as needed
  • Research country requirements to advance planning, and mission pipeline
  • Analyze post cruise assessments, and track issues to drive process improvements and insights

Qualifications:

  • Professional Experience: 
    • 7-10 years relevant problem solving, project management or strategic planning experience
    • Exceptional project management capabilities and experience working on large scale projects in a dynamic environment
    • Proficiency with Jira, Smartsheet, Notion, Monday.com, Slack, Marine Facilities Planner and similar platforms a plus
    • Field experience in marine science, media filming and/or oceanographic expeditions highly desirable
    • Strong communication and networking skills, a well-established network in Southeast Asia is a plus  
  • Personal Attributes:
    • Organized and reliable with meticulous attention to details
    • A strong communicator and networker who desires to collaborate and work with numerous stakeholders
    • Independent and able to make order out of chaos without a lot of direction
    • An analytical thinker who solves problems logically and methodically
    • Able to hold others accountable and push for solutions that will yield the best results
    • Motivated to improve operational excellence by identifying problems and designing solutions
    • Security-minded in handling sensitive or confidential information 


Compensation and Benefits:

Compensation for the role includes a competitive salary, and an excellent benefits package, including a comprehensive employer paid medical plan and CPF.

Please note that we do not provide immigration sponsorship for this position.

 

At OceanX, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. OceanX treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf


Select...
Select...
  1. Through an employee – Who? What is your relationship to them?
  2. Other – How?
Select...
Select...
Consent to Recording *

I acknowledge that it is the Dalio Family Office’s (DFO) practice to record phone calls and in-person meetings for training and efficiency purposes. I understand that under Connecticut law, the DFO must obtain written consent from a party before recording any calls with the party. This letter constitutes my consent to the recording of any and all telephone calls or meetings between me and DFO personnel made on or after the date hereof relating to my interest in the DFO. 

For purposes hereof, "DFO personnel" means any DFO employee, consultant or other individual contacting me on DFO’s behalf in connection with my interest in the DFO.
By stating "I Agree" and continuing, I acknowledge that I am signing this acknowledgement and consent electronically and agree that such electronic signature will be deemed the equivalent of an original for all purposes. My electronic signature represents that I have read, understand and agree to the terms hereof.

Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in OceanX’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.