Job Application for Event Management Intern at OceanX

Event Management Intern, OceanX Singapore

About OceanX:

OceanX is a nonprofit working to unlock the ocean’s sustainable potential. Through a dual focus on science and education, we’re building a new paradigm where humanity and the ocean mutually thrive. Our approach is fueled by exploration, leveraging advanced research, multimedia educational programs, cross-sector partnerships, and advanced technology to help transform how people understand and value the ocean. Our work strives to fortify biodiversity and increase the sustainable use of ocean resources to help ensure the ocean remains a foundation for human wellbeing and potential. OceanX is a nonprofit operating program of Dalio Philanthropies.

For more information, visit www.oceanx.org and follow OceanX on Facebook, Instagram, X (formerly Twitter), TikTok, LinkedIn, and YouTube.

Position Summary:

OceanX Education is seeking an Event Management Intern to support the 2026 OceanX Summit, a flagship event fostering collaboration, creativity, and action for ocean conservation. Held aboard the OceanXplorer in October 2026, the Summit brings together educators, scientists, artists, policymakers, and other stakeholders to amplify diverse voices and bridge knowledge gaps.

As an Event Management Intern, you will assist the project manager and event team throughout the full event lifecycle—including planning, coordination, execution, and post-event follow-up. This role requires strong organizational skills, attention to detail, and the ability to coordinate effectively across time zones with the OceanX team in New York and a wide range of internal and external partners.

This is a paid opportunity. This program will run from July through October and involves working approximately 40 hours per week. This opportunity operates on a hybrid work schedule in our Singapore office to allow for in-person meetings/collaboration. This role will require availability to overlap across time zones between our NY and Singapore offices.

OceanX Education pursues its mission through a consultative, founder-partnered approach, shaping programs that align with the founder’s vision while achieving strategic and meaningful outcomes.

Position Location:

Singapore

Duties and Responsibilities:

Event Planning

Support planning and delivery of the Summit, including timelines, task trackers, and coordination documents
Assist with participant administration, including guest invitations, registration, scheduling, and communications
Support logistics coordination through calendar management, meeting notes, and follow-ups
Maintain clear, well-organized event planning records and shared folders

Event Execution

Assist with vendor coordination related to logistical and operational requirements
Support event setup and teardown aboard the vessel
Provide on-site support, including guest reception, arrivals, and ushering
Support management team members traveling to Singapore from the OceanX U.S. office
Assist with event reporting, surveys, and basic analysis for impact measurement

Post-Event Support

Support coordination of the post-event review process
Collect and summarize participant survey responses and feedback
Assist in tracking vendor invoices for payment processing

General Support

Support coordination across time zones and with internal and external stakeholders
Complete additional administrative or event-related tasks as assigned

Qualifications:

Professional Experience:

Currently pursuing or recently completed a degree in event management, communications, education, environmental studies, or a related field
Strong organizational, communication, and time-management skills
Ability to manage multiple tasks and deadlines in a fast-paced environment
Proficiency with common productivity tools (e.g., calendars, documents, spreadsheets)
Ability to work collaboratively with diverse teams and stakeholders
Willingness to support on-site event operations, including aboard a vessel

Personal Attributes:

Determined, resourceful and practical. An independent, self-starter, with a “roll up your sleeves” attitude and strong work ethic
Agility, with a track record of getting things done
Organized, reliable, and meticulous
Ability to prioritize, meet tight deadlines, anticipate needs, and maintain high quality work
Strong interpersonal and communication skills (written and verbal)
Comfortable with ambiguity
Maintains high standards
Highly collaborative
General curiosity and passion for the Ocean

Please note that we do not provide immigration sponsorship or a health/financial benefits package for this position. OceanX is an Equal Opportunity Employer.

All correspondence will remain confidential.

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