Executive Assistant
About Offshore Launch:
Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.
Why Join Offshore Launch?
- Impact the growth and success of small and medium-sized businesses.
- Work in a people-first, remote environment that values growth and ongoing development.
- Access comprehensive benefits that include HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration.
- Contribute to a culture that values partnership, service, and excellence.
Quite simply: our mission is for you to earn more every single year. And we back you up to make that happen.
Your Role:
We’re looking for a calm, confident Executive Assistant to be the steady hand behind a high-energy owner behind the #1 window cleaning business in South Florida. This role isn’t about moving fast for the sake of it. It’s about moving thoughtfully, accurately, and reliably — so nothing slips through the cracks.
You’ll own the details that keep the business running: calendars, inbox, CRM (Jobber), employee records, hiring logistics, and insurance compliance. You’ll protect the owner’s time, ensure no commitments are missed, and handle follow-ups so opportunities turn into revenue.
Responsibilities:
- Ensure zero missed commitments. Maintain clean inbox and calendar daily.
- Schedule meetings, estimates, and networking events without conflicts.
- Keep CRM (Jobber) 100% accurate with all leads, quotes and job information.
- Follow up on unbooked jobs and leads to convert them into scheduled jobs.
- Maintain complete and compliant employee records (handbook signatures, background checks, licenses, NDAs)
- Manage hiring logistics (job post publication, applicant screening, interview scheduling)
- Manage Certificates of Insurance (COIs) for commercial clients, coordinate policy updates with the insurance provider, and ensure timely delivery of COIs as requested.
You'll Love This Role If You Are:
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Calm under pressure and steady around high-energy people.
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Confident enough to ask clarifying questions instead of guessing.
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Detail oriented and take pride in getting things right.
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Comfortable handling repetitive administrative work without dropping balls.
- Organized and reliable. You keep records clean and accurate, follow through and close loops without needing reminders.
Schedule: 9AM - 5PM EST
Compensation & Benefits (to be provided by Offshore Launch):
- $1000 - $1500/mo. depending on experience
- Annual bonus up to $2,250 including $500 at 90-days
- 13th month pay
- 16 Days PTO
- Comprehensive HMO, including dependents. Health, life, vision, and dental insurance.
- Annual continuing education budget to support professional development
Note:
The Client is not involved in compensation or benefits. As an employee of Offshore Launch, all compensation and benefits are to be provided by the Agency.
Please note that we anticipate a response from candidates within 24 hours of our outreach. If we do not receive a reply within this timeframe, we will assume that you are no longer interested in pursuing this opportunity.
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