Executive Assistant

Job Overview

Executive Assistant performs a variety of administrative tasks and support our company’s senior-level

members with an excellent communication and time management skills and be able to act with

minimum guidance.

 

Key Accountabilities

Contributes to the efficiency of our business by providing personalized and timely support to

executive members so that they can focus on performing their job.

 

Core Duties

•  Act as the point of contact among executives, employees, clients and other external partners.
•  Manage executives’ calendars and set up meetings.
•  Organize and prepare for meetings, including gathering documents and attending to logisticsof meetings.
•  Take minutes during meetings if required.
•  Manage expense report.
•  Coordinate travel and accommodation arrangements.
•  Providing any office supply needed for the executive.
•  Organize and maintain filing various records and documents for company executive(s)
•  Draft, review, and send communications on behalf of company executive(s)
•  Format information for internal and external communication – memos, emails, presentations,reports.
•  Screen and direct phone calls and distribute correspondence.
•  Answer and respond to phone calls, communicate messages and information to the executive

 

Qualifications

• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail.
• Ability to multitask.
• Bilingual (English/Japanese)
• Interpersonal skills

 

About Us