Onsite Marketing Associate (Automotive Client)

Role Overview

VML & Ogilvy Japan is seeking a highly organized and detail-oriented Onsite Project Associate to join our team and support project management for a key automotive client. This role will be based onsite at the client's location in Tokyo. The ideal candidate is a proactive individual with a strong interest in the automotive industry and a desire to learn and grow within a creative project management environment. While not required, basic English communication skills are a plus.

 

Responsibilities

• Assist the Project Manager in all aspects of project execution for assigned projects with the automotive client.
• Support the development and maintenance of strong relationships with client stakeholders, under the guidance of the Project Manager.
• Collaborate with internal creative teams (design, copywriting, strategy, production) to ensure projects are executed to the highest standards and meet client expectations, under the direction of the Project Manager.
• Assist in the development of detailed project plans, including timelines, budgets, and resource allocation.
• Help manage project scope, identify potential risks, and implement mitigation strategies, under the supervision of the Project Manager.
• Track project progress, monitor budgets, and provide regular status updates to the Project Manager.
• Assist in facilitating client meetings, presentations, and feedback sessions.
• Ensure all deliverables are reviewed, approved, and delivered on time and within budget, under the guidance of the Project Manager.
• Manage project documentation and archiving.
• Proactively identify opportunities to improve project management processes and client satisfaction, and communicate these to the Project Manager.
• Stay up-to-date on industry trends, particularly within the automotive sector.

 

Qualifications

• Bachelor's degree in Marketing, Advertising, Communications, or a related field (preferred, but not required).
• 2-4 years of experience in a support role, preferably within a creative agency environment.
• Strong interest in project management and the creative development process.
• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.
• Proactive and eager to learn.
• Passion for the automotive industry.
• Basic English communication skills (written and spoken) are a plus, but not required.
• Proficiency in basic computer software (e.g., Microsoft Office Suite).

 

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Work Environment

Flextime

VOJ has flextime in order to achieve work-life balance, allowing employees to flexibly adjust their working hours on a monthly basis which enabling them to prioritize their work independently and build a work style that maximizes performance. This allows employees to prioritize their work independently and create a work style that maximizes their performance. *Core hours for the back office are 11:00-15:00.

Hybrid Work Styles

VOJ offers a hybrid work/life balance that allows you to work from home and in the office according to your work style.
(During work hours, you must be reachable at all times via email, phone, video conferencing, etc.)

Holidays

VOJ encourages to use of paid vacations.
We have a culture that encourages employees to refresh themselves on a regular basis, for example, by planning their vacation time so that they can take five consecutive days of paid leave twice a year.

 

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Welfare

Holidays

• 2 days off per week (Saturdays, Sundays, and national holidays)
• Year-end and New Year vacations
• Annual paid leave
• Personal and family care leave
• Benefits and Welfare
• Various types of social insurance
• Defined contribution pension plan
• Various training (WPP Leadership, Business, English, Wellness,
• Digital, Social, External Training Assistance, etc.)
• Relo Club

 

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About Us

VML & Ogilvy Japan GK was established in April 2019 as a partnership between Geometry Global and The Ogilvy Group to enhance our offering to brands in Japan in support of their business ambitions and marketing objectives. We believe in the power of creativity to drive meaningful change that delivers positive business outcomes. Now more than ever the ability for an agency to flex and adapt to clients changing needs is vital in the application of communications, brand experience, commerce and technology. Our blend of global and local expertise and marketing capability is designed to meet the challenges of today while setting our clients up for success from tomorrow and beyond.VML & Ogilvy Japan GK is a WPP company (NASDAQ: WWPGY).