Production Assistant

Department: Unilever

Location: London                                                                                      

Contract type: 12-Month FTC       

Full Time/Part time: Full Time

Reporting into: Head of Art Production and Business Affairs Lead

About Ogilvy:

Ogilvy UK has been creating iconic ideas that deliver impact at scale for clients ever since David Ogilvy founded the company in 1948. Ogilvy UK specialises in bringing together brand advertising, customer experience marketing, PR, influence and consulting, all fuelled by Behavioural Science. Our world-class award-winning creative campaigns deliver solutions for clients including Molson Coors (owner of Madrí beer), Valeo Foods UK (owner of Kettle Chips and Rowse Honey), Argos, Mondelēz International, Unilever, TK Maxx and Pernod Ricard.  

In 2023, Ogilvy UK celebrated their 75th anniversary and was the most awarded agency in Europe. Ogilvy is home to the largest influencer marketing practice globally and hosts the world’s biggest festival of behavioural science and creativity, Nudgestock – now in its 12th year. 

The Role:

As a Production and BA Assistant, you’ll help the Production Team and Business Affairs Lead drive the creative, production and businsess affairs processes on all our projects. You'll collaborate closely with all the internal teams to help execute creative ideas that resonate with our brands. Your responsibilities will revolve around managing administrative tasks, timelines, budgets, and resources to ensure on-time and within-budget project deliveries. You will need to be level-headed, hard-working, creatively driven and unflappable under challenging timeframes and budgets.

This is a fantastic opportunity for someone eager to learn about the dual aspects of both production and business affairs for Advertising, reflecting our shared values and wanting to be proud of the work they do every day.

As part of a tightly knitted Unilever Team, you will need to be comfortable stepping outside of your comfort zone and learning new skills, confident in your taste and unafraid to challenge your team to go the extra mile. You will need tireless attention to detail and a commitment to maintaining high standards - enthusiastic, considerate, resourceful and resilient always.

Key Responsibilities:

• Assist in the production of a variety of creative assets, including stills, video, audio, and digital content.
• Support the Business Affairs Lead on all aspects of legal, contracting, negotations with 3^rd parties 
• Develop an understanding of the creative production process from inception to final delivery
• Support all aspects of the production process including essential admin and file management for both Departments
• Fully understand the Unilever AdPro Production process, policies and guidelines, and keep up to date on any changes
• Develop professional relationships with the Unilever AdPro RAP team
• Provide Production and Business Affairs with finance support: uploading agency and 3^rd party cost estimates to UQuote/Share with AdPro.  Request Client POs.  Issue Supplier POs and instigate payments.  Rec projects on completion
• Research and recommend new, exciting and diverse external talent
• Collaborate with a diverse range of Photographers, Videographers, Illustrators and creative professionals to bring innovative concepts to life
• Support with issuing talent contracts for Business Affairs and Production and upload to 3^rd party platform
• Track and record current and historical usages
• Support OUL team to ensure all creative work meets brand guidelines and maintains high-quality standards, valuing diverse perspectives in our creative output
• Support the development of and amend project timelines and budgets, ensuring efficient resource allocation and cost-effectiveness
• Own the booking of agency, production team and talent travel and accommodation.
• Communicate thoughtfully with colleagues and clients to understand their needs and offer solutions that resonate with a wide audience
• Efficiently manage multiple projects and workstreams simultaneously
• Stay aware of client policies and support the team in meeting best production and business affairs practices
• Keep abreast of industry trends and implement best practices, celebrating diversity and inclusivity in all approaches

Requirements:

• Extremely well organised, a proactive planner, capable of working across multiple projects simultaneously
• A passion for visual media
• Excellent communication skills to foster supportive relationships with agency, freelance colleagues, clients and 3^rd party suppliers
• Understanding of how to take projects from brief, through creative development, into shoots, through post-production and to delivery
• Understanding of business needs throughout the production process
• Negotiation and scheduling skills
• Expertise in budget management and financial reporting
• Confident contributor, comfortable managing your own workload
• Keep teams up to date across the production process across, TV, Print, Social, Digital, OOH assets
• Flexibility to adapt to changing priorities and client needs
• Be able to negotiate situations to ensure the best outcomes for the project, agency and client
• Have an excellent working knowledge of Microsoft Office
• Ability to use some project management software
• Passion to develop knowledge of the industry, great creative solutions and best practices within Production 

How we help you Thrive:

• 25 days annual leave + 1 Volunteer Day 
• Bupa Healthcare
• Enhanced Maternity, Adoption and Shared Parental Leave
• We have a Flexible Working Model with core working hours: 10am – 4pm
• A 1.5:1 Matching Pension Structure
• Wellbeing and Health: Up to £25.00 per month towards physical or online exercise class membership, Unmind membership, LifeWorks tool and annual eye tests and development budgets and Wellbeing incentives and activities throughout the year 
• Season Ticket Loan and Cycle to Work Scheme
• Life Assurance

Our ambition is to attract the very best diverse talent to Ogilvy, and to be the employer of choice in the UK. We want everyone to feel welcome when they join us, and once they’re here, for them to want to stay with us, grow their career, and to feel they belong with us.

We are an equal opportunity employer and we’re committed to creating an inclusive, welcoming environment for everyone who wants to work at Ogilvy. For us, diversity, equity and inclusion is integrated into everything that we do. We believe that for creativity to flourish, everything about how we work must have diversity at its core. Your race, colour, ethnic, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability, have no bearing on our hiring decisions, but we encourage everyone to feel free to express their true selves in an environment we are consistently striving to make as inclusive as possible.

We aim to facilitate an accessible and positive application experience for all candidates. If you require any adjustments from us to support you through the process or expect to require any adjustments to working conditions to be able to best perform in the role, please let us know. We are happy to consider all reasonable adjustments.

If you live with a disability and you would like to take advantage of our offer of a guaranteed interview under the Disability Confident Scheme, please ensure you fill out our voluntary Equal Opportunities Questionnaire when applying.