Executive Assistant - Freelance

Job Title: Freelance Executive Assistant & Project Coordinator (Ogilvy / INGO)

Contract Duration: Until end of January 2026

Location: While we're highly flexible and open to remote talent, we'd ideally love someone who can join us in our vibrant London office for at least two days a week to get the most out of this short term role. Don't let location be a barrier – we encourage all exceptional candidates to apply!

Are you an exceptional Executive Assistant looking for a high-impact, international freelance opportunity within a world-renowned creative network? We are INGO, a creative boutique proudly part of Ogilvy’s global network, and we're seeking a highly organised, proactive, and strategically-minded Freelance Executive Assistant & Project Coordinator to join our vibrant team until the end of January 2026.

This isn't your average EA role. You'll be a critical support pillar for our Chief Commercial Officer, Global Client Lead, and Chief Delivery Officer (EMEA), as well as the wider leadership team. If you thrive in a fast-paced, international environment and love to blend executive support with hands-on project coordination, this is your chance to shine at the heart of groundbreaking creativity.

What You'll Be Doing (Beyond the Standard!):

• Strategic Executive Support: Providing comprehensive administrative and strategic assistance to our senior leadership, managing complex calendars, communications, and presentations with impeccable foresight.
• Global Travel & Logistics: Expertly coordinating intricate international travel itineraries, managing expenses, and ensuring seamless logistics for our CCO and other team members across multiple time zones and European hubs (Stockholm, Amsterdam, Zurich, Hamburg, Frankfurt, London). You'll be the architect of smooth journeys!
• International Hub Liaison: Acting as a vital communication link, fostering seamless collaboration and information flow between our key European offices in Stockholm, Amsterdam, Zurich, Hamburg, Frankfurt, and London. You'll be instrumental in connecting our global operations.
• Client Project Coordination: Taking the lead in project managing key client initiatives for the team, ensuring deadlines are met, resources are aligned, and communication flows efficiently within the team and with stakeholders. You'll help drive our client successes forward.

Who You Are:

• Experienced EA: You have a proven track record supporting C-suite or senior global leaders, demonstrating discretion, initiative, and a calm approach under pressure.
• Logistics : Your organizational skills are second to none, especially when it comes to complex international travel, expense management, and intricate scheduling.
• Natural Communicator: You're adept at building relationships and facilitating clear, concise communication across diverse international teams and cultures.
• Project Management Pro: You possess demonstrable project coordination capabilities, able to drive initiatives forward independently and keep multiple plates spinning.
• Proactive & Resourceful: You anticipate needs, solve problems before they arise, and thrive in a dynamic, evolving environment.
• Tech-Savvy: Proficient with modern office software, communication platforms, and travel booking systems.

Why Join Us?

This is an unparalleled opportunity to immerse yourself in a truly unique creative environment. INGO, founded in Stockholm in 2011, has rapidly grown into one of the most creatively acclaimed agencies in the world, now with outposts in Hamburg and Zurich. We combine the speed and agility of a boutique agency with the immense support and proven expertise of Ogilvy’s global network.

You'll be part of a team known for producing disruptive, cutting-edge ideas that don't just get noticed, but shape culture.

You'll gain unparalleled exposure to senior leadership, contribute directly to key client successes, and be an integral part of our international operations. We offer a stimulating environment where your skills will be highly valued, all within a clear freelance contract until the end of January 2026.

Our ambition is to attract the very best diverse talent to Ogilvy, and to be the employer of choice in the UK. We want everyone to feel welcome when they join us, and once they’re here, for them to want to stay with us, grow their career, and to feel they belong with us.

We are an equal opportunity employer and we’re committed to creating an inclusive, welcoming environment for everyone who wants to work at Ogilvy. For us, diversity, equity and inclusion is integrated into everything that we do. We believe that for creativity to flourish, everything about how we work must have diversity at its core. Your race, colour, ethnic, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability, have no bearing on our hiring decisions, but we encourage everyone to feel free to express their true selves in an environment we are consistently striving to make as inclusive as possible.

We aim to facilitate an accessible and positive application experience for all candidates. If you require any adjustments from us to support you through the process or expect to require any adjustments to working conditions to be able to best perform in the role, please let us know. We are happy to consider all reasonable adjustments.

If you live with a disability and you would like to take advantage of our offer of a guaranteed interview under the Disability Confident Scheme, please ensure you fill out our voluntary Equal Opportunities Questionnaire when applying.