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Assistant Director of Prospect Management

Portland, Oregon

Priority Application Deadline

June 3, 2025

FLSA Status

Exempt

Starting Salary

Step I: $76,751 ($36.90/hr.) – $92,101 ($41.51/hr.) Salary is dependent on experience. Each salary band is broken into three "steps," which correspond with an employee’s experience/tenure, proficiency and performance in that specific role. New employees will typically start at step I of our pay band to allow for later growth.

Work Location

Remote

Must be based in Arkansas, Alaska, Arizona, Nevada, Oregon or Washington

About the Position

The Assistant Director of Prospect Management will support the philanthropic goals of the OHSU Foundation by driving prospect management and tracking, prospect identification, and portfolio management and analysis for assigned partners. The Assistant Director of Prospect Management will also manage the process for tracking prospects in the fundraising database and provides training on the effective use of the system.

What You’ll Be Doing

PROSPECT MANAGEMENT

  • Serve as strategic partner with assigned gift officer to optimize portfolios, strengthen prospect pools, and recommend strategies for outreach that encourage major and transformational gift relationships. Provide guidance related to best practices for portfolio management, serving as a collaborative partner and thought leader to fundraising staff 

  • Collaborate with development officers, fundraising leadership, and other internal partners to understand portfolio needs; implement innovative solutions to address moves management and fundraising strategies  

  • Partner with new gift officers to develop and establish new portfolios, and transition portfolios following development staffing changes Develop and implement the tools necessary to keep a robust prospect pool that relates directly to the goals and targets of the assigned unit(s)  

  • Lead individual and group portfolio review meetings and strategy sessions  

  • Coordinate clearance system for prospects  

  • Monitor prospect pool and forecast. Provide relevant and timely information and analysis to optimize portfolio(s)  

  • Recommend improvements or modifications to the prospect tracking system and reports; serve as subject matter expert for effective use of the system to track prospects  

  • Perform other duties in support of foundation’s prospect management and research efforts as assigned 

PROSPECT IDENTIFICATION AND ANALYTICS

  • Conduct in-depth analysis on gift officer portfolios with the goal to optimize portfolios and identify opportunities for new prospects

  • Partner with gift officers to provide timely and accurate information to inform solicitation process    

  • Partner with Research team members to ensure proactive referrals are appropriately assigned   

DATA INTEGRITY AND SERVICE

  • Provide prompt, thorough, and accurate service through the completion of prospect management requests 

  • Ensure data integrity of all information relevant to the prospect pool; perform routine data integrity error checks  

MENTORSHIP

  • Proactively mentor team members and cross-functional partners on prospect management topics 

Who You Are

  • Customer service-minded; eager to understand and meet the needs of stakeholders 

  • Demonstrated ability to analyze, interpret and synthesize various data points to inform prospect strategy and make portfolio assignment decisions 

  • Strong interpersonal skills and proven ability to partner with many different constituencies, including the OHSUF communications team and other internal colleagues, OHSU faculty and staff, alumni and donors, and volunteers 

  • Demonstrated understanding of development and major gifts fundraising and how research and prospect management supports development efforts

  • Demonstrated mastery in the collection, analysis, interpretation and evaluation of information 

  • Understanding of multiple screening strategies and methodologies, including data mining, segmentation, and analytics  

  • Ability to deal with confidential information 

  • Excellent verbal and written communication skills

  • Superior time management and organizational skills; ability to manage, track and prioritize multiple projects or tasks simultaneously 

You should have

  • Experience with major- and principal-gift level strategy development, prospect management, research, and prospecting 

  • 5-7 years in a development research and prospect management office or related experience, preferably in healthcare, higher education or complex non-profit environment 

  • Proficient skills in Microsoft Word, Excel, Outlook and PowerPoint; advanced skills preferred

  • Experience working in a relational database (Raiser’s Edge or Salesforce Affinaquest preferred)

We want to emphasize that there is no such thing as the perfect candidate; candidates who do not have all of the required experience are encouraged to apply. 

Working Conditions

  • Position is remote or hybrid-eligible with some travel to OHSUF on occasion/as requested  

  • Occasional hours outside of normal work hours for meetings or programs

  • Prolonged use of computer   

Salary (Step I)

$76,751 - $92,101 USD

Pay

Salary is dependent on experience. Each salary band is broken into three "steps," which correspond with an employee’s experience/tenure, proficiency and performance in that specific role. New employees will typically start at step I of our pay band to allow for later growth, although more experienced candidates may be eligible to start at step II or III. The OHSU Foundation has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.

Benefits

The OHSU Foundation also offers an exceptional benefits package including:

  • Comprehensive medical and dental insurance.
  • Pension program (The Foundation contributes 12% of your annual salary to a pension);
  • 22 days of paid vacation, 11 paid holidays, 1 float holiday and 2 days of volunteer time off;
  • Professional development dollars for each employee;
  • Hybrid work allowance and much more!

Plus, we have a flexible work environment for those who prefer a hybrid work schedule, and we close early on Fridays during the summer. Want to learn more about our other amazing benefits? Check out our benefits page to learn more about our benefits.

Our Core Values

OHSU Foundation's 6 Core Values. Alignment, Collaboration, Compassion, Integrity, Equity, Impact.

If you require support or reasonable accommodation during the application or recruitment process, please submit a request through our Accommodation Request Form.

The OHSU Foundation is an Equal Opportunity Employer 

The OHSU Foundation is committed to being an equal opportunity, affirmative action organization. In keeping with our beliefs and values, no applicant will face discrimination or harassment on the basis of any protected class status, including color, age, current or future military status, disability (physical or mental), gender, gender identity, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status, or any other status protected by law. 

The OHSU Foundation, as required by law, is making available a copy of Employee Rights and Responsibilities under the Family and Medical Leave Act.

The OHSU Foundation participates in E-Verify. By law we are required to make available the Notice of E-Verify Participation and the Right to Work.

 

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