Senior Administrative Assistant

Olema Oncology is dedicated to developing better medicines for breast cancer and beyond. Our lead program, palazestrant (OP-1250), is a complete estrogen receptor antagonist (CERAN) currently in development for metastatic breast cancer with blockbuster potential as a monotherapy and in combination in ER+/HER2- metastatic breast cancer. Our follow-on product candidate, OP-3136, is a potent KAT6 inhibitor with best-in-class potential.  

Our scientific breakthroughs are accelerated through the ways in which we fearlessly support, motivate, and challenge one another. At Olema, we know that when we put people first, our work becomes second to none. If you’re ready to join us at the edge of something unstoppable, let’s make a profound impact together for our patients, for your career, for what’s beyond. 

You can view our latest corporate deck and other presentations here.

About the Role >>> Senior Administrative Assistant

As the Senior Administrative Assistant, you will provide project management and administrative support to the Senior Vice President, Clinical Operations, the Senior Vice President, Regulatory Affairs & Quality Assurance, and the Senior Vice President, CMC with general support to VPs on their teams. This role requires a very high level of administrative skill and technical expertise. Strong oral and written communication skills, flexibility, adaptability, collaboration, and the ability to manage multiple tasks of equal/varying priorities is essential. Responsibilities will include but not be limited to coordinating and managing key projects, booking and managing domestic and international travel, expense reporting, organizing meetings and administrative support for critical regulatory activities.  

This role will be based out of our Boston office and will be required to be on-site 4 days per week.  

Your work will primarily encompass:  

• Direct support to the SVP, Clinical Operations, SVP, Regulatory Affairs & Quality and the SVP, CMC to include calendar management, meeting coordination, travel arrangements, and expense reporting 
• Report to SVP, Clinical Operations and works in conjunction with the extended EA team 
• Draft agendas, attend and take meeting minutes, ensure documentation of discussions and decisions, and accountability for follow up action items 
• Coordinate activities such as meetings, conferences, trainings, catering, and group dining 
• Office management responsibilities include ordering and keeping track of office supplies, managing office vendors and liaising with property management team to optimize office operations 
• Coordinate with IT department on all office related equipment 
• Liaise with vendors and submission of documents revolving around contracts, agreements, invoices, etc.  
• Support with interview scheduling and onsite visit coordination 
• Facilitate new hire onboarding (Introduction to team, initial meetings, work with manager to customize appropriate meetings/tasks to be assigned to new hires) 
• Provide administrative back-up coverage as needed (e.g. vacations, sick time, major projects) 

Ideal Candidate Profile >>> Proactive Professional Admin with Biotech R&D Experience  

A love of challenging, important work. We are a pragmatic team, driven to imagine and develop meaningful therapies for improving lives. All employees within our company play a unique and crucial role in our success, both in accomplishing our mission and building a positive company culture. As such, we are looking for someone with the right combination of knowledge, experience, and attributes for this role.  
 
Knowledge:  

• Bachelor’s degree highly preferred, and/or equivalent senior administrative experience supporting SVP and VP-level executives 
• Advanced proficiency in relevant software including MS Office Teams, Zoom, Concur, Excel, PowerPoint, PO processing and an aptitude to both learn and utilize technology  
• Excellent oral and written communication skills required  
• Understanding of scientific terminology used in biotech R&D preferred   

Experience:  

• 5+ year experience supporting Senior Management/Senior Vice President and Leadership Team Members required  
• Experience working in the biotech/pharmaceutical industry preferred  
• Experience supporting R&D teams in a clinical development setting preferred  
• Demonstrated experience managing projects and multi-tasking in a fast-paced work environment with changing priorities 
• Proven team player who enjoys working in a team environment and has an innate ability to collaborate and partner with others to ensure business goals are met in a timely manner  

Attributes:  

• Enterprise mindset with positive work attitude, resilience, and high productivity  
• Highly organized with attention to detail  
• Ability to assess and prioritize competing deliverables  
• High degree of integrity and discretion  
• Emotionally intelligent and positivity representative of the company  
• Flexible in approach and willing to shift gears  
• Sets the example for collaboration  

The base pay range for this position is expected to be $100,000-$110,000 annually, however the base pay offered may vary depending on location, market, job related knowledge, skills and capabilities, and experience. The total compensation package for this position also includes equity, bonus, and benefits.

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Important Information >>>

We provide equal opportunity to all employees and applicants for employment and believe that great ideas and discoveries come from a mix of expertise, background, and experience. Olema is building a culture where the value of difference is celebrated.

We offer a competitive compensation and benefits package, seeking to provide an open, flexible, and friendly work environment to empower employees and provide them with a platform to develop their long-term careers. A Summary of Benefits is available for all applicants.

Please note: Olema doesn’t accept agency resumes and is not responsible for any fees related to unsolicited resumes. Thank you.

Fraud Alert:  We are aware of employment scams where individuals pose as representatives of Olema Oncology and make false use of our company name to defraud job seekers. To protect yourself, please note that Olema’s official email addresses end in @olema.com. Our official corporate website is olema.com; our careers page is olema.com/careers; our LinkedIn page is linkedin.com/company/olema-oncology. Please visit these links for official information from Olema. Communication from any other variant is fraudulent. Olema does not conduct interviews via text message/messaging platforms, will not ask you to download anything as part of your interview, will never request any form of payment, provide upfront payments of any kind, and does not make job offers without an in-person interview.