Paralegal (FTC 6 months)

Established in 2004, OLIVER is the world’s first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with audiences. 

As a part of The Brandtech Group, we're at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision-making, empowering our teams to produce innovative and impactful results. 

Role: Paralegal (FTC 6 months)

Location: London, England, United Kingdom (2-3 days a week from our London Office)

 

About the role:

The Inside Ideas Group is looking for an enthusiastic paralegal to join its in-house team on a fixed term contract. The role will primarily focus on supporting the small but busy legal and company secretarial team in its day-to-day operation. The Group is a very dynamic and innovative marketing and advertising business with over 63 companies in 37 jurisdictions and its footprint is growing. The business is also pivoting to become an AI first business so joining the team at this time is a great opportunity to be exposed to that business transformation. The candidate should have excellent attention to detail, be patient, collaborative, enthusiastic and proactive. The candidate should be comfortable supporting senior executives and working on projects with cross-functional business teams. 

What you will be doing:

• Assistance in reviewing and drafting simple commercial agreements such as NDAs
• Assistance with the implementation of an AI based contract management and review system
• Obtaining and collating signed documents such as commercial agreements, account year end resolutions, and other company secretarial documentation
• Keeping the legal and Co-Sec teams’ document management systems, precedents, reports and schedules up-to-date.  
• Creating resolution templates and collaborating with the finance teams to facilitate signed resolutions and filings; ensuring the delegation of authority approval process is followed and escalating when appropriate.
• Assisting the treasury team with KYC requests.
• Support maintaining the Group’s corporate records and creating structure charts on Diligent.
• Helping preparation of contract summaries and responses to straightforward legal enquiries.
• Reaching out to cross-functional teams to request and provide information.
• Liaising with notaries to have documents legalised and apostilled, drafting cover letters and arranging couriers as needed.
• Raising Purchase Orders for the legal and co-sec expenses including having new vendors added to the system and following up until payment has been made.
• The successful candidate must be comfortable working in a fast-paced and demanding environment and must complement the small, dedicated, collaborative and passionate legal and company secretarial team, working closely with business managers.  A good team spirit, patience and persistence are essential. 
• You will be open and willing to attend sustainability training relevant to your role and soak up recommended research and reading about sustainability issue

What you need to be great in this role:

The successful candidate must: 

• be law degree educated;
• ideally with LPC or SQE qualifications;
• 2 year plus experience as a paralegal and/or company secretarial support gained in private practice and/or in-house;  
• have excellent organisational and communication skills;
• understands when a matter is within their own mandate or needs to be escalated;
• good working knowledge of Microsoft Office applications – Word, Excel, Teams, Forms and Adobe Acrobat;
• have a working knowledge of Diligent and Docusign (ideally, although training can be given to the right candidate);
• be proactive at developing internal business relationships;
• be a confident team player with an encompassing attitude to the entire Inside Ideas Group team globally;
• be motivated, enthusiastic and have a “can do” attitude;  
• demonstrate excellent attention to detail; and,
• have a second language (though this is not essential
• You can be the change - you prioritise environmental responsibility, social equity, and economic viability and how that translates into your day-to-day role

 Behavioural Competencies 

• Discretion
• Patience
• Resilience
• Communication
• Continuous Improvement
• Customer Focus
• Deliver Results
• Information Technology
• Interpersonal Skills
• Planning & Organising
• Problem Solving
• Self-Management
• Teamwork 

 Core Capabilities 

• Seeing the Bigger Picture
• Ownership & Accountability
• Critical Thinking & Judgement
• Relationships & Rapport
• Persuasion 

Req ID: 11296

#LI-KA1 #LI-Hybrid #LI-associate

Our values shape everything we do: 

Be Ambitious to succeed   

Be Imaginative to push the boundaries of what’s possible   

Be Inspirational to do groundbreaking work   

Be always learning and listening to understand   

Be Results-focused  to exceed expectations   

Be actively pro-inclusive and anti-racist across our community, clients and creations   
 

OLIVER, a part of the Brandtech Group, is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential, and individual differences are valued and respected. All applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability status, or any other characteristic protected by local laws.   

 OLIVER has set ambitious environmental goals around sustainability, with science-based emissions reduction targets. Collectively, we work towards our mission, embedding sustainability into every department and through every stage of the project lifecycle.