People Administrator

Established in 2004, OLIVER is the world’s first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with audiences. 

As a part of The Brandtech Group, we're at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision-making, empowering our teams to produce innovative and impactful results. 

Role: People Administrator 

Location: Manila, Philippines 

About the role:

The role of the People Administrator is to provide comprehensive HR support for APAC to the People team and to contribute to providing a delivery high quality service to employees.

This role would suit someone who has a keen interest in HR and would like to be a part of a growing and dynamic HR team and part of an international group. You have the opportunity to really grow your career in this role.

What you will be doing:

• Production of employee documentation including offer letters, contracts, variations to contracts, and other related documentation which includes, but is not limited to, reference probationary reviews, absence management, the disciplinary process; handling grievances, performance management, the redundancy process and TUPE, 
• Maintenance of employee records by updating the HR Database (Sage), Peakon ( People Engagement Tool) and with any employment changes, filing and ensuring compliancy 
• Managing the administration for on-boarding of new starters, creating and updating HR documents such as contracts and offer letters, assisting with the induction, ensuring background and reference checks are completed 
• Enhance processes for onboarding, offboarding and all other employee lifecycle events
• Support and advise managers and employees with incoming HR queries, by telephone, email and other correspondence in a professional and efficient manner – with the support of the People Partner when needed 
• Supporting the employee performance appraisal process 
• Providing professional, appropriate and timely advice and guidance to employees and line management on HR Advice on policy and process, seeking the support of the HR (People) Partner where necessary 
• Liaise with payroll and finance on people related issues
• Understanding employment law and best practice and reflecting this in day-to-day support 
• Manage Safer Recruitment – References, RTW, Data Protection etc! 
• Support the HR (People) Partner in setting up and improving the process to ensure continued best practice 
• Continue to build and instil a customer service culture through proactive, compassionate and accurate guidance and support to the business 
• Maintain appropriate level of process, program, and policy knowledge in order to assist team members
• Complete  ad-hoc projects, reporting, and tasks
• Managing all HR operational tasks –ensuring we are “audit ready” and our processes run effectively and smoothly. Ensure every aspect of the employee lifecycle is documented and stored appropriately.

Req ID: 10771

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Our values shape everything we do: 

Be Ambitious to succeed   

Be Imaginative to push the boundaries of what’s possible   

Be Inspirational to do groundbreaking work   

Be always learning and listening to understand   

Be Results-focused  to exceed expectations   

Be actively pro-inclusive and anti-racist across our community, clients and creations   

OLIVER, a part of the Brandtech Group, is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential, and individual differences are valued and respected. All applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability status, or any other characteristic protected by local laws.    

 OLIVER has set ambitious environmental goals around sustainability, with science-based emissions reduction targets. Collectively, we work towards our mission, embedding sustainability into every department and through every stage of the project lifecycle.