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Administrative Coordinator

Overland Park, KS

Company Description

We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities, and our people make it possible.

Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us — and will continue to allow us — to grow. The result? Inspired people, amazing designs, and projects with purpose.

Job Description

We are seeking a detail-oriented and organized Administrative Coordinator to provide essential office and team support at our Overland Park location, ensuring smooth operations for our Utility & Industrial teams. This role demands a proactive individual who thrives in a dynamic environment, takes ownership of operational tasks, and fosters strong connections across teams. Key responsibilities include managing routine correspondence, responding to inquiries from internal staff and external clients, and directing communications to the appropriate departments. The ideal candidate will be proficient with tools and platforms such as SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel. 

Responsibilities: 
  • Providing administrative support to our Utility & Industrial service teams, including scheduling, documentation, and communication.  
  • Serve as the central point of contact for administrative support across multiple service teams. 
  • Manage calendars, coordinate meetings, and assist with project logistics. 
  • Maintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace 
  • Support front desk operations: greet visitors, manage calls, prepare mail, and maintain a welcoming office environment. 
  • Facilitate communication between technical teams, clients, and internal departments. 
  • Assist with Utility & Industrial services coordination, ensuring timely execution of tasks and deliverables. 
  • Prepare reports, update project records, and support data accuracy across systems. 
  • Occasionally drive to off-site locations for pickups, deliveries, or client-related errands.

You are passionate about: 

  • Working collaboratively with others. 
  • Having ownership in the work you do. 
  • Using your talents to positively affect communities. 

What you bring to the team: 

  • A passion for collaboration, organization, and making a positive impact. 
  • Associate degree in business or related field preferred. 
  • 3+ years of experience in an administrative or office coordination role. 
  • Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms). 
  • Exceptional communication skills and a customer-focused mindset. 
  • Strong attention to detail and ability to manage multiple priorities. 
  • Ability to build trusted relationships across teams and with clients. 
  • Problem-solving skills and a proactive approach to challenges. 
  • Physical requirements include the ability to lift and transport up to 30 pounds.

Additional Information

Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we’re here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it.

As an Olsson employee, you’ll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you’ll:

  • Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP)
  • Engage in work that has a positive impact on communities
  • Receive an excellent 401(k) match
  • Participate in a wellness program promoting balanced lifestyles
  • Benefit from a bonus system that rewards performance
  • Have the possibility for flexible work arrangements

Please note: The benefits listed above apply to full-time employees. If you're applying for an internship, you can learn more about internship-specific offerings and experiences at Olsson by visiting https://www.olsson.com/internships.

Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.

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For more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Notice here.

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