Business Support Coordinator

Business Support Coordinator (BSC) – Roles & Responsibilities*

• Manage calendars for all EVP/SVPs cross functional team members (account, creative, medical, strategy); -- level of involvement is squad dependent
• Manage travel & expenses for EVP/SVPs cross functional team members; note: Keyuri manages Curiosity Collaboration Squad (EVP & SVP Medical, Strategy, Customer Experience, Experience Planning, UX, Tech) travel & expenses
• Serve as a resourceful contact for all squad members to direct and/or resolve inquiries and concerns pertaining to travel, expenses, and scheduling as needed
• With guidance from account, coordinate and set up for client meetings (ex: room, catering, outside restaurant, etc.)
• For in-office catering, BSC to order catering (using BL credit card) and send HUB receipt of order; HUB to set up catering for meeting
• Plan all team events (planning & logistics)
• Manage internal OOTO across the squad
• Manage non-billable travel for all out-of-town squad team members – twice a year (BL yearly event + one other time)
• BSC to coordinate conferences throughout the year, ex: ASCO, ESMO, SABCS (including travel logistics, meals, client entertainment, etc.) – workbook shared amongst BSCs
• Attend squad/team meetings when needed
• With direction from manager, submit Paige tickets when employees need to be added to or taken off lists
• When needed, support EVP/SVPs putting in Paige tickets for IT support
• Manage BL main reception #646-364-1500 (including voicemail) as part of a rotation
• Provide coverage, when needed, across BSCs
• Based on bandwidth and with supervised training by account team, handle data entry of scope(s) into client portals (ex: PRISMA, Decideware)

Advanced Skills and Expectations for Sr. BSCs and BS Managers

As the Business Support person moves to the next level, they are expected to demonstrate an increase in:

• Decision-making abilities and authority
• Autonomy in day-to-day work
• Comfortability with ambiguity
• Proactivity around completing tasks
• Solutions-oriented thinking
• Creation of processes from scratch
• Years of experience in administrative function

*Note: While the above indicate general roles & responsibilities of the BSCs, there are also many squad specific responsibilities unique to each squad. These responsibilities are determined by the BSC and their direct manager.

Salary range-$45,000- $59,500.

Omnicom Health is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.