Job advert: Senior Project Administrator

Company: Adelphi Values Limited, part of Adelphi Group (an Omnicom Healthcare Company)

Job Location: Based in our HQ office in Bollington, Cheshire, UK.

About us

Adelphi Values is a leading healthcare value consultancy that works with a range of healthcare product and service providers, aiding development and commercialisation. We are passionate people working as integrated global teams in a successful, respected and growing healthcare value consultancy business that is committed to personal development and rewarding high performance. We are as proud of our culture and our approach to people and their working environment, as we are of our reputation and the things that make us unique.

Our purpose is to improve patients’ lives by informing healthcare decisions. To do this we help our clients bring healthcare products and services to the market successfully by investigating, developing and communicating scientific evidence that defines value and informs decisions. In Adelphi Values | PROVE, our focus is on Payer > Reimbursement > Outcomes > Value > Evidence.

About the role

We are seeking an organised and detail-oriented Senior Project Administrator to join our operations team and provide project and operational administrative support within the business to ensure the successful delivery of projects and operational tasks within the business.

In this role, you will play a crucial role in supporting the day-to-day business operations through the delivery of project and administrative tasks, ensuring that all tasks are executed efficiently and effectively.

What you’ll do

This role sits within the Commercial and Project operations team and supports a range of tasks including:

• Publications support
• Prepare and complete the submission process for scientific publications, liaising with project teams and scientific journals as needed
• Complete the submission process for abstracts and presentations at scientific congresses, liaising with project teams as needed
• Source journal articles through our external supplier and online portal, to enable successful completion of client project activities
• Contracting and project set‑up
• Develop project contracts in line with company templates and client specifications
• Generate project codes and set up project specific templates and timelines in applicable business systems
• Operational administration
• Coordinate internal reviews and route documents for signatures
• Maintain and update operational processes and procedures
• Develop and generate reports that support business decisions
• Process credit card payments and complete expense claims accurately
• Track, report, and process client and third party supplier invoices and purchase orders
• Perform other tasks related to project operations and operational administration, as required

About you

• Ability to multi-task, work independently, and manage multiple priorities with flexibility, calmness under pressure, and a thorough approach to work
• Demonstrates tenacity to follow tasks and projects through to completion and positive resolution
• Demonstrates effective communication skills, ensuring that all relevant team members across the business are kept up to date with progress, activities, or challenges
• Strong organisational and planning skills with proven ability to adapt to changing priorities and meet business-critical deadlines
• Excellent interpersonal, written and verbal communication skills
• Customer-focused and proactive attitude, always demonstrating professionalism and discretion
• High standards of accuracy and attention to detail, maintaining quality and consistency under pressure
• Ability to collaborate effectively with team members of all levels, gathering information while respecting their workload and priorities

Experience and skills

Essential

• Demonstratable experience of completing tasks independently and with high standards of accuracy and attention to detail
• Demonstratable experience of successfully managing multiple priorities and adapting to changing requirements
• Advanced proficiency in MS Office applications (Word, Excel, PowerPoint) and adaptability to new systems/software

Desirable

• Prior experience working within and operational and/or administrative role
• Understanding of scientific publications (e.g. abstracts, manuscripts)
• Understanding of contractual documents

Omnicom Health is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.