Account Executive

The Account Executive (AE) assists with the day-to-day business of the account, working closely with senior account leaders. He/she is responsible for managing day-to-day projects, tactical development, managing timelines, account estimates, the out-of-pocket (OOP) budget, and time and event schedules. This position works in close conjunction with the account team, creative team and other agency operations departments. 

  Primary Job Responsibilities 

• Financial Responsibilities: 

• Ensure that all billing is done accurately and promptly 

• Track OOP billing to ensure that all expenses fall within approved guidelines 

• Weekly review of hours/OOPs tracking 

• Work diligently to meet Client's accounting needs (e.g. Daily review of vendor purchase orders, job actuals, etc.) 

• Sign final draft invoices after reviewing with senior management. 

• Participate in reconciliation reports, scope of work (S.O.W.) development, and other critical financial documents 

• Keep client abreast of hours and OOP changes when revisions require updated estimates 

• Close jobs 

• Responsible for ensuring that account is organized and efficient: 

• Oversee tracking Purchase Orders (POs) 

• Requesting and closing job numbers 

• Lead status meetings and individual project start-up meetings concerning projects AAE is managing (if applicable) 

• Lead project management from start to finish, starting with drafting estimates to creative briefs to receiving regulatory approval to production and ending with completion of job 

• Manage development and production within the Agency 

• Maintain regular Client contact, ensuring that the Client is updated and briefed on account activity 

• Maintain responsibility for accuracy of all communications to Client 

• Manage timetables in conjunction with traffic and production 

• Record and summarize all Client contacts, decisions, and approvals 

• Produce accurate and timely status reports/contact report 

• Communicate direction and Client feedback to creative staff clearly and concisely 

• Continue to develop fundamental understanding of marketing and advertising concepts 

• Demonstrate working knowledge of scientific category and brand 

• Performs other duties as assigned by manager  

Additional Responsibilities 

• Supervise Assistant Account Executive’s work (when relevant). Monitor (or help to monitor) daily account workload 

• Train (or help to train) new hires in process and procedures of the account 

• Delegate work to AAE when appropriate; communicate effectively 

• Manage time efficiently, meet deadlines, pay attention to detail, and set priorities for specific assignments, especially when handling multiple projects 

• Demonstrate good problem-solving and interpersonal skills 

• Remain calm despite high pressure situations 

• Project a professional, positive attitude toward peers and clients within the department and the agency 

• Uphold Agency quality standards in servicing the Client 

• Maintain accurate time sheets 

• Demonstrate an understanding of Client's business and Agency assignment, and contribute to strategic direction and solutions 

• Develop thorough knowledge of Client's goals and vision, both the brand itself and the people involved, and interact appropriately 

• Assist other members of department/team as needed when workload allows 

• Understand when it’s appropriate to make decisions independently and when to escalate issues/decisions to manager 

• Uphold the Company Values in all decisions and interactions 
  
  
• In person client travel is required
   

Qualifications 

• College degree 

• 1-2 years Agency or comparable marketing experience. 

• Excellent written and oral communication skills including ability to write basic documents with minimal supervision. 

• Strong organization skills and attention to detail 

• Proficient in Microsoft Excel 

• Possess a good foundation of knowledge of marketing/advertising. 

The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire. 

• Salary range here: $53,000 - $76,500

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