Back to jobs
New

Administrative and Legal Affairs Coordinator

Miami, Florida, United States

ON.energy is building the power infrastructure that makes the AI era possible. As AI demand surges past what the grid and traditional data centers can support, ON.energy provides a new class of power technology proven at gigawatt scale and trusted by the world’s leading cloud and AI companies. Our systems are already deployed across 2.5 GW of hyper-scale campuses, validated by top U.S. national labs, and certified for grid-safe operation by major utilities. With real products in the field, we’re scaling faster than the grid can, transforming power from a bottleneck into a competitive advantage for the companies building the future.

We are seeking an Administrative and Legal Affairs Coordinator to serve as the centralized legal operations and documentation function for the organization. This role will be responsible for establishing and maintaining disciplined, consistent, and auditable processes for the intake, management, and storage of all legal agreements.  The Administrative and Legal Affairs Coordinator will act as the single point of contact and gatekeeper for legal documents, ensuring appropriate review, visibility, and recordkeeping across the business, while providing the company’s de facto General Counsel with full insight into all agreements being executed.

This role plays a key part in supporting financial governance, risk management, compliance, and audit readiness as the company continues to scale.

Key Responsibilities

Contract Lifecycle Management
  • Serve as the centralized intake point for all legal documents and legal-related requests
  • Manage the full lifecycle of contracts, including NDAs, supplier agreements, vendor contracts, amendments, and renewals
  • Ensure contracts follow established review, approval, and execution protocols
  • Track key contractual terms, execution dates, renewal periods, and obligations
Legal Oversight & Coordination
  • Ensure the General Counsel has appropriate visibility into agreements prior to execution
  • Coordinate with external legal counsel on contract reviews, revisions, and execution support
  • Act as a liaison between Finance, Operations, and Legal to support clear communication and alignment
Compliance, Audit & Risk Support
  • Maintain a centralized, organized, and audit-ready repository of all legal agreements and related documentation
  • Support internal and external audit requests by providing accurate and timely legal records
  • Assist in standardizing contract templates, approval workflows, and documentation practices
  • Support compliance initiatives related to corporate governance, internal controls, and risk management
Process & Controls Enhancement
  • Help define, document, and improve legal intake, approval, and recordkeeping processes
  • Identify gaps, inconsistencies, and risks in current legal documentation practices
  • Support the implementation and ongoing use of contract and document management tools
  • Partner closely with Finance to ensure legal processes align with broader internal control frameworks
Qualifications
  • Paralegal certificate or equivalent legal experience
  • 3–5+ years of experience in a paralegal, legal operations, or contract administration role
  • Strong experience managing contracts in an in-house environment
  • Exceptional attention to detail and organizational skills
  • Experience supporting compliance, audit, or risk management activities
  • Strong written and verbal communication skills
  • High level of discretion and professionalism
Preferred Experience
  • Experience in a finance-led or highly regulated environment
  • Familiarity with internal controls, audit processes, or governance frameworks
  • Experience supporting Sarbanes-Oxley (SOX) controls, documentation, or audit processes (preferred)
  • Experience in hospitality, energy, real estate, or other contract-heavy industries
  • Experience with contract lifecycle management or document repository systems
What Success Looks Like
  • All legal agreements are centrally managed, searchable, and consistently maintained
  • Legal intake and approval processes are clearly defined and followed across the organization
  • Leadership and the General Counsel have clear visibility into contractual obligations and risk exposure
  • Legal documentation and recordkeeping practices support strong governance and audit readiness

For US-based roles - What you’ll get:

  • Competitive salary + annual performance-based bonus eligibility
  • Medical, dental, and vision insurance
  • 401(k) with company match
  • Paid time off and company holidays 

For Mexico-based roles - What you’ll get:

  • Competitive salary + annual performance bonus eligibility
  • Christmas Bonus (Aguinaldo): 30 days
  • Major medical expenses and life insurance
  • Paid time off and holidays (per local policy)

For all roles:

  • Professional development and growth opportunities
  • Opportunity to grow with a mission-driven team shaping the future of clean energy
  • Equal Opportunity: ON.energy is committed to equal employment opportunity and to maintaining a work environment free of harassment, discrimination, or retaliation.
  • Accommodations: If you need an accommodation during the application process, email recruitment@onenergystorage.com
  • Benefits vary by role and location and are subject to change.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

U.S. Standard Demographic Questions

We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.
Select...
Select...
Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in ON.energy’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.