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Spare Parts & Logistics Coordinator

Houston, Texas, United States

ON.energy is building the power infrastructure that makes the AI era possible. As AI demand surges past what the grid and traditional data centers can support, ON.energy provides a new class of power technology proven at gigawatt scale and trusted by the world’s leading cloud and AI companies. Our systems are already deployed across 2.5 GW of hyper-scale campuses, validated by top U.S. national labs, and certified for grid-safe operation by major utilities. With real products in the field, we’re scaling faster than the grid can, transforming power from a bottleneck into a competitive advantage for the companies building the future.

Spare Parts & Logistics Coordinator

Department: Operations    

Location: Houston, TX  / Hybrid in office 1 day week  

Employment Type: Full-Time 


About ON.energy
ON.energy is a leading developer, owner, and operator of utility-scale Battery Energy Storage System (BESS)
projects. We design and deliver medium-voltage UPS systems and operate critical energy infrastructure across
the United States. Our mission is simple: reliable power, always on. We are a fast-growing team that values
technical excellence, operational rigor, and cross-functional collaboration.


POSITION OVERVIEW
The Spare Parts & Logistics Coordinator is a key operational role within ON.energy’s O&M team, responsible for ensuring
that critical spare parts are procured, stored, and deployed efficiently across all active BESS project sites. This individual
will own the end-to-end spare parts supply chain — from developing storage strategies with third-party logistics (3PL)
providers, to managing warehouse relationships and coordinating rapid part deployment to minimize equipment
downtime.
This role is based in our Houston, TX office and supports a growing portfolio of utility-scale BESS projects primarily
across Texas.


KEY RESPONSIBILITIES
Warehouse & 3PL Management
Manage relationships with third-party warehouse operators and 3PL providers responsible for storing ON.energy
spare parts inventory.
Evaluate and onboard new warehouse or 3PL contractors as ON.energy’s project portfolio expands.
Develop and maintain storage consumption estimates (cubic footage, pallet counts, weight, throughput) to support
RFQ processes with 3PL providers.
Solicit, evaluate, and negotiate storage quotes from prospective 3PL partners; present cost comparisons and
recommendations to leadership.
Ensure SLAs for receiving, storage, and outbound shipment are met by all logistics partners.
Spare Parts Procurement & Quoting
Solicit and manage quotes from OEM vendors, suppliers, and distributors for spare parts across BESS system
components (inverters, transformers, DC combiner cabinets, battery modules, and related electrical equipment).
Maintain a vendor matrix with pricing, lead times, and availability data to support proactive procurement decisions.
Issue purchase orders, track deliveries, and reconcile received goods against orders in coordination with finance and
field teams.
Identify and develop alternative sourcing channels to reduce lead times and mitigate supply chain risk.
Develop and maintain a site-level spare parts strategy that aligns inventory levels with O&M maintenance plans,
OEM warranty obligations, and uptime targets.
Establish and track minimum stock levels (min/max) for critical components to minimize unplanned downtime across
all project sites.
Maintain accurate inventory records in the CMMS (Computerized Maintenance Management System), ensuring
visibility into on-hand quantities, storage locations, and replenishment triggers.
Conduct periodic physical inventory audits at warehouse and site locations.
Collaborate with the O&M Manager and Field Service Technicians to anticipate parts demand based on scheduled
maintenance, failure trends, and seasonal considerations.
Cross-Functional Coordination
Serve as the logistics point of contact for field operations teams, coordinating urgent parts deployment to minimize
site downtime.
Support contract negotiations with suppliers and 3PL providers by providing data-driven cost and consumption
inputs.
Maintain documentation for all procurement and logistics activities in support of audit, warranty, and compliance
requirements.


QUALIFICATIONS
Required Experience
5+ years of experience in spare parts management, logistics coordination, supply chain, or a related field.
Experience working with 3PL providers, warehouse contractors, or industrial storage operations.
Proficiency in inventory management systems or CMMS platforms (e.g., Fiix, SAP, Maximo, or similar).
Strong analytical skills with the ability to build and interpret cost estimates, inventory models, and vendor
comparisons in Excel or similar tools.
Excellent organizational skills with a high attention to detail and the ability to manage multiple concurrent priorities.
Strong written and verbal communication skills for vendor negotiations and cross-functional coordination.


Preferred Experience
Experience in the energy, utilities, or industrial equipment sector (BESS, solar, wind, oil & gas, or power generation).
Familiarity with BESS or high-voltage electrical system components (inverters, transformers, battery modules).
Experience with Incoterms, freight logistics, and LTL/FTL shipment coordination.
Knowledge of NFPA 70E, LOTO, or other safety standards relevant to electrical equipment handling.
Experience supporting multi-site field operations teams.

For US-based roles - What you’ll get:

  • Competitive salary + annual performance-based bonus eligibility
  • Medical, dental, and vision insurance
  • 401(k) with company match
  • Paid time off and company holidays 

For Mexico-based roles - What you’ll get:

  • Competitive salary + annual performance bonus eligibility
  • Christmas Bonus (Aguinaldo): 30 days
  • Major medical expenses and life insurance
  • Paid time off and holidays (per local policy)

For all roles:

  • Professional development and growth opportunities
  • Opportunity to grow with a mission-driven team shaping the future of clean energy
  • Equal Opportunity: ON.energy is committed to equal employment opportunity and to maintaining a work environment free of harassment, discrimination, or retaliation.
  • Accommodations: If you need an accommodation during the application process, email recruitment@onenergystorage.com
  • Benefits vary by role and location and are subject to change.

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