Onex, Executive Assistant, London (12 month - Fixed Term Contract)

ABOUT ONEX:

Onex is an investor and asset manager that invests capital on behalf of Onex shareholders and clients across the globe. Formed in 1984, we have a long track record of creating value for our clients and shareholders. Onex became a public company in 1987 and is listed on the Toronto Stock Exchange under the symbol ONEX. Onex’ two primary businesses are Private Equity and Credit. In Private Equity, we raise funds from third-party investors and invest them, along with Onex’ own investing capital, through the funds of our private equity platforms: Onex Partners and ONCAP. Similarly, in Credit, we raise and invest capital across several private credit, liquid credit and public equity strategies.

Our investors include a broad range of global clients, including public and private pension plans, sovereign wealth funds, insurance companies, family offices and high net worth individuals. Onex has $53.1 billion in assets under management, of which $8.3 billion is Onex’ own investing capital. We generate value for our shareholders through two segments: Investing and Asset Management.

The Opportunity: 

We are looking for an Executive Assistant to support the Onex Credit team and assist the Facilities team with day-to-day operations in London.  The expectation is that 75% of the successful hire’s time will be spent on executive administration work and the balance on facilities support; this may change depending on business needs and requirements. The ideal candidate will already have resilient transferable skills, rooted in customer service, looking to grow within a small but high performing team of Executive Assistants. 

Key Responsibilities: 

Executive Administration Support: 

• Maintenance and management of calendars for several team members utilizing Microsoft Outlook.  
• Scheduling of meetings and travel coordination. 
• General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations. 
• Coordination of internal and external meetings to include room reservation, equipment set-up, catering, and meeting material preparation. This will the management and coordination of interviews as it relates to team recruitment. 
• Reception duties as required. 
• Arrange international and domestic travel for executives including flights, hotels, car rentals, and car services as required. 
• Process expense reports in compliance with firm policies. 
• Handle incoming communications and respond or redirect as appropriate. 
• Other administrative and reception duties as required.
• Meet guests and make any required beverages. 

Facilities Support: 

• Support the daily operations of the London office. This will include but not limited to managing kitchen spaces and related deliveries. 
• Assist with desk moves, space planning, and meeting room setups. 
• Help track and report facilities issues and follow up on resolutions in a timely manner.
• Act as point of contact in the absence of the Facilities Manager. 

Candidate Profile: 

Qualifications & Attributes:  

• 2+ years of related administrative/executive assistant experience or 5+ years in a customer-facing role. 
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint). 
• Excellent verbal and written communication skills. Additional languages are beneficial but not required. 
• A high degree of professionalism, initiative and independence; excellent and collaborative professional demeanor with the ability to work with a wide range of levels and management. 
• Comfortable working in a fast-paced environment, ability to multi-task, shift direction easily and prioritize. 
• Excellent time management, organizational and interpersonal skills.
• Solutions oriented; resourceful, well organized, highly dependable, efficient and detail oriented. 
• Must be able to handle confidential information with the appropriate level of discretion; prudent and able to exercise proper discretion when dealing with confidential matters. 
• Prior experience within private equity or financial services is preferred but not required.

 

Other:

• Hybrid Schedule: 4 days in office. Schedule to be decided as part of team rota,
• Flexibility in this regard is critical.

#LI-DNI

 

Our Team & Commitment:

Onex is led by the firm’s CEO, Bobby Le Blanc, as well as experienced leaders at each of our businesses. We have approximately 120 investment professionals across all platforms, supported by approximately 165 professionals dedicated to our corporate functions and investment platforms. Consistent with our One Onex approach, the teams share and leverage sector expertise, and sourcing and origination of opportunities across all business lines. Our culture is guided by our strong commitment to accountability, intellectual honesty and respect for all our partners and stakeholders.

Onex was formed on principles of entrepreneurialism and responsible investing and our team is united in recognizing the value of collaboration, diversity of perspective and background, and an inclusive environment. Our team is a critical factor in our success, and attracting and retaining the best people and strongest investors are an important competitive advantage. Also crucial to our long-term success is the alignment of interests between the Onex management team, the Onex Board of Directors, shareholders and our limited partners. Members of our management team and Board of Directors have a significant long-term ownership in Onex shares and invest meaningfully in our funds. We believe this alignment creates stronger relationships with both our limited partners and shareholders.

Diversity Equity & Inclusion:

Onex recognizes that a diverse team and inclusive environment are vital in contributing to our continued success as an investor and asset manager. We believe that diverse perspectives create better outcomes for us and our stakeholders, including the companies we invest in, our shareholders, investors and clients, as well as the communities we serve.

Onex’ commitment to diversity and inclusion includes increasing our focus on attracting and retaining employees from diverse backgrounds, creating additional awareness of diversity issues and benefits, fostering and inspiring a more supportive environment where inclusivity is expected and prioritized, and embedding accountability for diversity throughout the firm.

Onex’ Diversity & Inclusion Leadership Council, which is co-chaired by our CEO and our Head of Shareholder Relations and Communications, includes representation from across all business platforms and geographies. The Council is responsible for championing diversity and inclusion across the firm, including supporting the development and success of Onex’ employee resource groups.

Sustainability:

As a public company, we are committed to delivering value for all of our stakeholders – our shareholders, investors, employees, operating companies and the communities in which we operate. Responsible governance throughout Onex and across our platforms is fundamental to the success of our organization. We hold ourselves to the highest standards of good governance, which builds trust and confidence in our stewardship of capital.

Consistent with our long-held belief that responsible investing is both the right approach to investing, as well as a driver of meaningful stakeholder value, we continue to make enhancements to our sustainability program. Recent initiatives include the addition of resources to our sustainability team and the measurement and management of carbon emissions across Onex and our investment platforms. To remain aligned with emerging best practices, we participate in several industry initiatives, including the ESG Data Convergence Initiative (“EDCI”), Initiative Climat International (“iCI”), the Principles for Responsible Investment (“PRI”), and the IFRS Sustainability Alliance, among others. We expect our program to continue to expand in line with this rapidly evolving area, while remaining rooted in our founding principle of responsible investing. Further information on Onex’ Sustainability Policy and Climate Strategy can be found on our website, www.onex.com.

Onex is committed to fostering an inclusive and accessible workplace. If you require accommodations at any stage of the recruitment process, please contact tmanagement@onex.com.