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Office Administrator Temp (Part Time)

Boca Raton, Florida

Here at Ooma we empower people to connect in smarter ways. We do this by creating powerful communication experiences through our cloud-based platform to bring people together at work and at home. Our solutions help small business owners stay connected with their customers and manage their businesses from anywhere. For larger companies we provide customized unified communications solutions to meet their unique needs. At home, we help our customers connect with their loved ones by providing the #1 rated VoIP phone service available. We also provide them with peace of mind through our innovative smart home security solution. At Ooma, all our products and services are priced competitively, because we believe advanced technology should be accessible to all. 

Ooma is seeking a responsible Temporary, Part-Time Office Administrator to join the team to help support our Boca Raton, FL office. 

What You’ll Do: 

  • Maintain a clean, safe office environment; order weekly lunches, manage office supplies and timely distribute mail.
  • Renew annual business license.
  • Work with building property management regarding maintenance and anything related to ensuring the building is safe for employees.
  • Partner with Finance & Accounting: Work with Accounts Receivable and Accounts Payable to ensure all invoices are scanned and sent to AP and checks are sent in a timely manner.
  • Recruiting support: Work with recruiters and local hiring managers to set up onsite interviews and greet candidates.
  • Prep new hire on-boarding: Work with HR to confirm when new hire/s start and set up new hire workstation if onsite. Work with IT to ensure the IT checklist is completed by hiring manager and equipment Is ordered.
  • New hires: Greet new hires, secure room for New Hire Orientation and give a tour of the office on their first day.
  • Events & Meetings: Coordinate accommodations for visiting guests, including workstation setup. Prepare meeting spaces for All Hands, team meetings, and company events.
  • Assist with special projects, including employee cubicle moves, facility updates and other duties as assigned. 
  • Must be able to lift 25lbs+. 
  • All other duties as assigned. 

Experience We’re Looking For: 

  • Flexible and proactive; able to take on varied tasks as needed. 
  • 1-2 years of office administration experience. 
  • Proficient in Microsoft 365. Familiarity with Zoom and Microsoft Teams preferred. 
  • Strong organizational and follow-up skills. 
  • Excellent verbal and written communication. 
  • Reliable, self-motivated, and able to work independently. 
  • Professional and approachable; comfortable interacting at all levels. 

*Hourly rate is $18-19/hour. This is an onsite position in our Boca Raton office. 

**Schedule is Monday, Tuesday, Thursday and Friday 8:30 - 12:30pm and Wednesday 8:30-1:30pm

Ooma is an equal-opportunity employer committed to recruiting, employing, retaining, promoting, and otherwise treating all employees on the basis of merit, qualifications, and competence. We do not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local laws.

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