HR & Payroll Compliance Consultant
Here at Ooma we empower people to connect in smarter ways. We do this by creating powerful communication experiences through our cloud-based platform to bring people together at work and at home. Our solutions help small business owners stay connected with their customers and manage their businesses from anywhere. For larger companies we provide customized unified communications solutions to meet their unique needs. At home, we help our customers connect with their loved ones by providing the #1 rated VoIP phone service available. We also provide them with peace of mind through our innovative smart home security solution. At Ooma, all our products and services are priced competitively, because we believe advanced technology should be accessible to all.
About the Role:
We are seeking a highly experienced HR & Payroll Compliance Consultant to support our organization through key compliance, policy, and payroll process initiatives. This role is ideal for a seasoned professional who thrives in fast-moving environments and can provide expert guidance on federal, state, and local employment regulations—particularly across multi-state and publicly traded environments.
What You’ll Do:
- Conduct a comprehensive review of HR, payroll, and timekeeping practices for compliance with federal, state, and local labor laws across the U.S. (with a strong focus on CA, NY, TX, FL, and other high-regulation states).
- Evaluate policies, employee handbooks, and SOPs for publicly traded company requirements, including documentation standards, controls, and audit readiness.
- Advise on wage-and-hour compliance, classification (exempt vs. non-exempt), pay-in-arrears transitions, overtime calculations, meal/rest requirements, and pay transparency laws.
- Review, assess, and provide guidance on commission and sales-incentive compensation plans to ensure alignment with federal and state wage-and-hour laws, compensation disclosure requirements, and compliant payout practices.
- Assess payroll workflows and system configurations (e.g., ADP, UKG, BambooHR, Paylocity) for accuracy, compliance, and SOX-aligned controls.
- Support compliance audits related to I-9, onboarding, payroll, benefits, LOA, and multi-state operations.
- Provide expertise on remote-work stipends, travel reimbursements, cell-phone stipends, on-call premiums, and state-specific reimbursement rules.
- Partner with HR leadership to implement updated processes, corrective actions, compliance roadmaps, and cross-functional communication plans.
- Collaborate closely with labor and employment legal counsel to evaluate risk, interpret complex regulations, and ensure compliant policy development, employee communications, and process implementation.
- Deliver training and recommendations to HR, payroll, and leadership teams.
Experience We’re Looking For:
- 10+ years of hands-on HR, payroll, and compliance experience with multi-state employee populations.
- Proven experience supporting publicly traded companies, including familiarity with SOX controls, audit documentation, and compliance governance.
- Deep knowledge of U.S. employment laws across multiple states and jurisdictions; advanced expertise with California wage-and-hour rules.
- Strong understanding of payroll operations and systems (ADP, UKG, Paylocity, or similar).
- Experience conducting compliance audits, writing policies, and operationalizing corrective actions.
- Ability to translate complex regulations into clear, practical, and actionable guidance.
- Exceptional attention to detail, sound judgment, and a consultative, executive-facing communication style.
- Ability to work independently and cross-functionally with HR, finance, legal, and external partners.
**The anticipated monthly consulting stipend for this engagement is $8,000 - 10,000, subject to adjustment based on qualifications and agreed-upon deliverables.
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