Project Coordinator

Summary of Position: 

Reporting to the Director of Operations, the Project Coordinator supports the successful planning and execution of projects across our organization. This role works closely with cross-functional teams, ensuring projects stay on track, within budget, and aligned with company objectives.  

Essential Job Functions: 

• Assist in planning, coordinating, and executing projects across multiple departments.  

• Develop project timelines, track progress, and ensure deadlines are met.  

• Maintain project documentation, reports, and status updates.  

• Communicate with internal stakeholders, vendors, and external partners to ensure alignment.  

• Identify potential risks and work with leadership to develop mitigation plans.  

• Coordinate meetings, prepare agendas, and document and track key takeaways and action items.  

• Support process improvement initiatives to enhance efficiency and effectiveness.  

• Ensure projects adhere to company policies and industry best practices.  

• Other responsibilities as needed. 

 

Knowledge, Skills and Abilities: 

• Strong organizational and time-management skills, with the ability to handle multiple projects simultaneously.  

• Excellent verbal and written communication skills.  

• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Monday.com).  

• Ability to problem-solve, work independently, and collaborate with cross-functional teams.  

• Experience in healthcare, orthodontics, real estate projects, capital expenditure processes, or a multi-location business environments are a plus.  

• Ability to travel up to 20% of the time. 

 

Qualifications 

• Bachelor’s degree in business administration, project management, or a related field (or equivalent experience).  

• 1-3 years of experience in project coordination, operations, or administrative support.