Job Application for Administrative Assistant at Optimal Care, Inc

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Optimal Care's Administrative Assistants are responsible performs data entry and analytical responsibilities. Provides clerical support, manages executive calendars, creates appointments and prioritizes sensitive matters. The Administrative Assistant assists with multiple projects, is proficient in multi-tasking multiple tasks at once and always maintains the highest level of confidentiality and professionalism.

In this role you will be responsible for:

Managing and maintain executive schedules, including making appointments and meetings from both internal and external individuals as well as prioritizing the most sensitive matters

Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

Skilled Data analysis and proficiency in Microsoft Applications including but not limited to Excel, Outlook, Word and Access. Perform filtering and sorting of data, V-lookup, Pivot Table and other functions, as requested

Prepare requested reports and presentations, collects and analyzes necessary information

Record meeting discussions and provide minutes as requested

Maintain inventory of executive office supplies. Anticipate office needs and fully stocks as necessary

Create and maintain both paper and electronic copies of all state required entity related documentation, certification, and licensing

Coordinating and scheduling travel arrangements and conferences, as well as making appointments and preparing itineraries

Organizes and prepares employee and/or external gifts, including but not limited to catering, floral arrangements, cards and various appreciation gifts.

Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly

Manage complex office administrative work requiring the use of independent judgment and initiative

Required Qualifications

High School Diploma or GED equivalent

1 year experience in an administrative assistant setting

Current and valid Driver’s License

Reliable transportation and valid automobile insurance coverage

Requires interpersonal skills and ability to communicate effectively with employees

Demonstrates problem-solving skills, organizational skills and attention to detail

Demonstrates strong verbal and written communication skills

Ability to operate computer equipment, Excel, Outlook, Word, multiple phone lines, fax, and photocopy machines

Desired Qualifications

Associate Degree preferred

Location

Office Location:  24255 W 13 Mile Rd STE 210, Bingham Farms, MI 48025

Hours

Office Hours: 8:00 am – 5:00 pm, Monday through Friday

Optimal Care

Nurse Owned and Operated - Established in 2006
Skilled Services Provided: NP, RN, PT, OT, ST, MSW, HHA, RD, Spiritual Care
Member of the National Association for Home Care & Hospice (NAHC)
69% of Current Employees have been referred by a current Employee
Over 40% of Employees have worked for Optimal Care for 3 years or more

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Administrative Assistant

Join the team at Optimal Care! Rated one of the Top Workplaces 2014-2024 by Detroit Free Press

Optimal Care

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Join the team at Optimal Care!
Rated one of the Top Workplaces 2014-2024 by Detroit Free Press