Specialty Pharmacy Project Manager

Optime Care | Earth City, MO | Hybrid (3 days in office required) 

Shape the Future of Healthcare

Join our innovative team at Optime Care as a Specialty Pharmacy Project Manager, where you'll make a meaningful difference in the lives of patients facing complex, chronic conditions and rare diseases. In this exciting role, you'll have the opportunity to lead and inspire high-performing project teams while delivering exceptional results that create lasting value for our patients, partners, and stakeholders. You'll thrive managing multiple high-impact, strategic projects simultaneously, leveraging both agile and traditional methodologies across our collaborative, fast-paced environment that spans diverse business units.

The Specialty Pharmacy Project Manager may include several different opportunities to make an impact:

• At a wider business level, leading and managing complex projects consisting of multiple project teams and/or requiring integration with other activities outside the scope of the teams.
• At a team level, playing a consultative role to help put in place the appropriate people, process, and tools, and coaching team members as needed to optimize the efficiency of the project team.
• In situations that require a hybrid project approach, utilizing the ability to navigate personalities, good judgment, and skill to develop a project management approach to achieve the project goals within designated project constraints.

This role will be hybrid, based at our Optime Care Office in Earth City, MO, and will be required in the office a minimum of three days a week.

Join Optime Care - Where Innovation Meets Patient Care

About the role

Critical parts of the job/Key Responsibilities

• Actively Project Planning and Management – Define project scope and schedule while focusing on regular and timely delivery of value; organize and lead project status and working sessions; prepare and distribute progress reports; manage risks and issues, and perform delivery planning for assigned projects and work streams. Continually adapts to change and plans work based on available resources.
• Team Management – Assist in team development while holding teams accountable for their commitments, removing impediments to their work, using resources effectively, improving capacity for project work, and mentoring and developing team members. Understand the team's skills and use them effectively.
• Product Owner Support – Support the Product Owner and Subject Matter Experts in managing customer expectations for project deliverables, managing stakeholder communications, and helping to implement an effective system of project governance.
• Process Management and Improvement – Define and manage a well-defined project management process and champion ongoing process improvement initiatives to implement best practices for project management, including communication, planning, and collaboration.
• Team building – promote empowerment of the team, ensure that each team member is fully engaged in the project/work stream and making a meaningful contribution, and encourage a sustainable pace with high levels of quality for the team.
• Client Implementation – Develop an implementation playbook that ensures flawless execution and implementation of new clients and programs.
• Develop comprehensive project plans, define project scope, goals, objectives, and deliverables, and identify necessary resources.
• Lead end-to-end project execution across the entire project life cycle (ideation, planning, execution, monitoring, and closing).
• Identify potential risks, develop mitigation strategies, and actively address issues and obstacles as they arise to keep the project on track.
• Set up and run suitable decision-making, communication, and reporting channels.
• Support the definition of requirements with Product Owners and Subject Matter experts across the business.
• Manager risks and issues on projects and work streams, anticipating and mitigating them when appropriate.
• Manage conflict resolution, facilitating discussion to find alternatives or different approaches.
• Plan and estimate work with the skill sets and team available.
• Understand the business needs with the ability to establish and maintain high levels of trust and confidence from stakeholders and the team.

Skills, Education & Abilities

Essential Requirements

• Experience in business analytics, product design, and implementation.
• Proven ability to manage cross-functional teams and vendor partners.
• Exceptional communication and leadership skills; able to balance empathy with accountability while navigating many different personalities.
• Proficiency in project management software (e.g., Asana, MS Project), Microsoft Office Suite, specifically Excel, Word, PowerPoint, and Outlook.
• Strong oral and written communication skills.
• Excellent leadership skills and the ability to navigate different personalities.
• Strong attention to detail, process-oriented, excellent organizational skills, and adherence to deadlines.
• Ability to work and adapt in a complex, dynamic organization.
• Must be able to effectively multitask and work in a fast-paced environment with the ability to prioritize competing tasks.
• Ability to manage time-sensitive documents.
• Ability to work independently, as well as in a team environment.
• Interact effectively and productively with colleagues and business partners.
• Proactive and communicative, knows when to escalate.
• An innovative thinker willing to bring forth ideas to enhance processes.
• Proven track record in project management, managing multiple timelines, and delivering results in a complex organization.
• Proficient in project intake and management platforms (such as Asana).
• Excellent presentation skills.
• Excellent analytical and problem-solving skills.

Qualifications

• Five (5) or more years of progressive experience in project management, Agile program management, or related roles.
• Previous experience in pharmacy operations, client implementation, and project management is required.

Preferred Qualifications

• PMP or Agile certifications are strongly preferred, but not required.
• Experience in CareTend (Wellsky) strongly preferred.

 

Ready to make an impact? Join us on our mission to transform specialty pharmaceutical services and improve patient lives. We’re looking for passionate professionals who share our commitment to excellence and innovation. Apply today and become part of a team that’s shaping the future of healthcare.

About Us

Optime Care is a Specialty Pharmacy dedicated to providing services to smaller patient communities. We focus on securing insurance coverage, coordinating care, and complying with therapy regimens are only a few examples. Our mission is to minimize the daily impact of living with unique disorders. After just one call, our experts begin to address everything from medication delivery and insurance reimbursement to compliance and education. Every patient receives a proactive service experience tailored to their specific needs.

Optime Care provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.