Accounts Payable Clerk
Title: Accounts Payable Clerk
Location: Chesterfield, MO (Hybrid Remote)
Pay: Varies based on experience
The Accounts Payable (AP) Clerk is responsible for supporting the Accounts Payable Manager in executing all aspects of the accounts payable function within the Finance & Accounting department. This includes managing the Company’s outgoing payments, ensuring that bills and invoices are processed into our ERP (MS Business Central) accurately and in a timely manner. Additionally, the AP Specialists will verify expenses have approval, reconcile to vendor statements, resolving discrepancies, and work with the General Accounting team to make sure items are properly coded to the right practice, entity, and general ledger account. the processing of invoices, vendor payments, and resolving discrepancies to ensure timely and accurate financial transactions. An Accounts Payable Specialist plays a crucial role in ensuring that a company's financial obligations are met accurately and in a timely manner. This role requires attention to detail, financial acumen, and the ability to maintain positive relationships with vendors and internal stakeholders.
Essential Functions
Invoice Processing:
- Receive and review invoices from vendors and suppliers.
- Verify the accuracy of invoices to supporting documentation, including matching them to purchase orders and receipts.
- Resolve any discrepancies.
- Code invoices to appropriate expense accounts and cost centers.
- Ensure non-PO invoices are approved by an appropriate person.
Payment Processing: - Prepare and process payments, such as checks, electronic transfers, or ACH payments.
- Ensure payments are made within agreed-upon terms to take advantage of discounts and avoid late fees.
- Maintain a record of all payments made.
Vendor Relations: - Communicate with vendors regarding payment inquiries, discrepancies, and issues.
- Build and maintain positive relationships with vendors to ensure smooth transactions.
- Ensure credit is received for outstanding memos.
Expense Reconciliation: - Reconcile vendor statements to ensure all invoices and payments are accounted for accurately.
- Investigate and resolve discrepancies or discrepancies in a timely manner.
- Match receipts and process credit card bills.
- Review and process employee expense reports, ensuring compliance with company policies, such as ensuring manager approval and timely submission.
Record-Keeping and Reporting: - Maintain organized and up-to-date accounts payable records and documentation.
- Generate regular reports for management, summarizing accounts payable status and outstanding liabilities.
Compliance and Documentation: - Ensure compliance with company policies and procedures, as well as relevant accounting regulations.
- Maintain proper documentation and audit trails for all accounts payable transactions.
- Protect the organization by maintaining confidentiality.
- Maintain accurate and organized accounts payable records and documentation.
- Assist in month-end and year-end closing processes.
Process Improvement: - Identify opportunities and implement process improvements to enhance efficiency and accuracy in the accounts payable process.
- Assist in the design and implementation of a new Procure-to-Pay Inventory management system, as well as the implementation of a new Travel & Entertainment / Credit Card system.
- Collaborate with cross-functional teams to streamline processes.
General: - Foster strong relationships with doctors, leaders, and support services teams; actively address the needs of the practice by resolving concerns, responding to feedback, and understanding the financial data.
Qualifications:
- High School Diploma or GED Equivalent required
- Bachelor's degree in accounting, finance, or a related field (or equivalent work experience) preferred.
- Previous experience in accounts payable or a similar financial role is often required.
- Knowledge of accounting principles, practices, and regulations.
- Proficiency in accounting software and Microsoft Excel.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Effective communication and interpersonal skills.
- Ability to work independently and as part of a team.
Performance Requirements:
- Excellent financial and quantitative skills.
- Strong and effective communication skills.
- High degree of professionalism
- Strong interpersonal and relationship building skills.
DISCLAIMER
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. OSP’s management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.
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