Executive Assistant - STL Hybrid
Title: Executive Assistant to the CEO & COO
Work Environment: Hybrid, In-Office 3 days per week
Candidates must be located in the St. Louis Missouri area
Position Purpose
The Executive Assistant provides high-level administrative support to senior executives by handling a wide range of executive-level tasks, managing schedules, coordinating meetings and travel, and serving as a key point of contact. This role requires discretion, strong organizational skills, attention to detail, and the ability to work independently with sound judgment. This individual must be a positive, goal-driven professional with a successful track record supporting executive leaders in a fast paced, collaborative environment. This is an excellent opportunity for someone that wants to be a part of a top performing team seen as one of the most trusted healthcare platforms in the oral surgery industry.
Essential Functions
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel.
- Prepare, edit, and format correspondence, reports, presentations, and other documents.
- Coordinate logistics for meetings, including agendas, board meeting materials, and follow-ups.
- Screen calls, emails, and requests, responding when appropriate and escalating as necessary.
- Handle confidential and sensitive information with a high degree of integrity and discretion.
- Organize and maintain files, documents, and records both electronically and physically.
- Facilitate internal and external communications on behalf of the executive(s).
- Assist with special projects, research, and compiling information for reports and briefings.
- Support leadership team meetings, including scheduling, note-taking, and materials preparation.
- Act as a liaison between the executive and internal/external stakeholders.
- Lead and organize fun events with the employee engagement committee for the corporate office.
- Support daily mail delivery and filing.
- Participates in other duties and responsibilities as assigned within the corporate office.
- Hybrid work environment, including being in the office standard business hours 3 days per week, two days per week remote. Occasional after-hours availability may be required.
Qualifications
Education:
- Bachelor’s degree in business administration, Communications, or a related field, preferred.
Experience:
- 5+ Years proven experience as an Executive Assistant, or similar role supporting senior leadership.
Performance Requirements:
- Approachable, professional demeanor
- Independent decision-making skills and utilization of sound judgement.
- Exceptional organizational, time management, and multitasking skills.
- Strong verbal and written communication skills.
- Professional demeanor and ability to interact with all levels of staff and external partners.
- High level of discretion and confidentiality.
- Must be able to prioritize multiple responsibilities and manage a large workload, to meet established deadlines.
- Ability to develop alternative solutions to problems; comparing and analyzing data; preparing clear, concise, thorough, meaningful, and grammatically correct written reports, letters, memoranda, and other documents.
- Ability to independently plan, organize, prioritize, schedule, coordinate, and make decisions relating to assigned tasks.
- Very strong customer service orientation, positive attitude, highly self-motivated, directed and change oriented.
- Advanced proficiency in various computer applications, e.g. word processing, excel spreadsheet, e-mail, database management and presentation software.
- Ability to apply discretion, trust with confidential Company information, along with the ability to formulate a sound decision using the available information.
DISCLAIMER
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. OPS’s management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.
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