Talent Operations Coordinator

ABOUT ORCHESTRA

Orchestra is a new communications company that helps brands and organizations reach audiences in a more effective and precise way. Its growing team of 700+ storytellers and strategists is shaping what's next in communications, with experience that spans consumer, technology, climate and sustainability, education, healthcare, philanthropy, real estate, travel, hospitality, and arts and culture, to name a few. Since 2022, it’s acquired nine firms, including: BerlinRosen, Civitas Public Affairs Group, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Small Girls PR. It also launched Brightmode, a talent acquisition firm for communications professionals. Learn more at: www.orchestraco.com.

People of color, people with disabilities and women are strongly encouraged to apply. Orchestra is committed to building and maintaining a diverse staff, and recognizes that its continued success depends on hiring and retaining high-quality creative professionals with a variety of backgrounds and experiences. Opportunities for advancement exist, and we are committed to helping all staff develop and grow.

ABOUT THIS ROLE

As the Talent Operations Coordinator, you will play a key role in supporting our People Team and ensuring the seamless execution of our recruiting and talent management processes. You will coordinate our recruiting operations, partner closely with our recruiters, and be an essential contributor to our talent and people operations.

This is a great opportunity for someone with strong organizational and communication skills who is passionate about talent acquisition and wants to grow within a fast-paced, dynamic organization. Ideally, you have 2+ years of experience in operations or a similar role and/or organization.

To apply, please submit an application, including a cover letter.

Location: This role is based in our New York, N.Y. office on a hybrid basis. Orchestra staff are in-office 3 days per week.

 

ACCOUNTABILITIES & QUALIFICATIONS

As the Talent Operations Coordinator, you will be responsible for...

• Managing job postings across various platforms, ensuring accuracy in descriptions, and tracking incoming applications efficiently
• Supporting the recruitment process by maintaining and organizing recruitment, talent and candidate data within Greenhouse, our applicant tracking system (ATS), and other internal systems, ensuring all records are accurate and up to date
• Assisting with sourcing potential candidates and building talent pipelines, helping to identify top candidates for current and future openings
• Collaborating with recruiters and hiring managers to coordinate search timelines, interview sequences, and overall communication, ensuring a smooth candidate experience
• Helping to manage recruitment checklists, templates, and processes, and ensuring consistency and efficiency in recruitment operations
• Assisting with tracking key recruitment metrics and preparing reports to provide visibility into hiring progress and outcomes

Essential skills:

• Strong organizational skills and the ability to prioritize and meet deadlines
• Highly autonomous and skilled in managing up, with the ability to troubleshoot effectively and find solutions
• Regularly employs clear, concise, and data-driven decisions, ensuring decisions are backed by accurate insights and metrics. Highly detail and process-oriented
• Strong written and oral communications skills
• Continuously seeks out opportunities to enhance efficiency, streamline processes, and evaluate new productivity tools for potential improvements
• Excellent computer skills, including Google Suite products, Word, PowerPoint and Excel
  
  

WORKING AT ORCHESTRA

Compensation philosophy: Orchestra offers competitive industry rate salary bands with the goal of retaining and growing talented individuals. We regularly review and adjust our compensation structure as needed to ensure equity across teams and levels.

Salary range (commensurate with experience and skills): $62,400-$70,000

Benefits:

• Medical, dental, and vision insurance for employees and dependents
• Pre-tax Health Savings Account Savings Plan (HSA-SP) or Flexible Spending Account (FSA)
• 401K with a 4% employer match and no vesting period
• Generous flexible time off (FTO)
• Pre-tax commuter benefits
• Mobile phone reimbursement for data and minutes
• Employer-funded life insurance
• Discounted annual bikeshare membership
• Corporate discounts through Tickets at Work

#LI-TP1
#LI-Hybrid

 

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Orchestra is the first communications company built for today’s media landscape. Since 2022, it’s acquired nine firms, including: BerlinRosen, Civitas Public Affairs Group, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Small Girls PR. It also launched Brightmode, a talent acquisition firm for your communication professionals. Learn more at: www.orchestraco.com.

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