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Accounts Payable Specialist

River Grove, IL

Title: Accounts Payable Specialist 

CLM Midwest is a regional commercial facility maintenance contractor, with a local presence, who partners with some of the nation's leading retail, convenience store, and restaurant brands. We are a long-established, self-performing company that provides install, break/fix, and emergency services across several trades. We also work with subcontractor partners to complete larger scope special projects and emergencies. This career opportunity is available as our sales and work order volumes have grown this year requiring additional capacity for 2025.

Key Responsibilities:

Invoice Processing

  • Review and verify invoices for accuracy, proper approval, and compliance with company policies.
  • Enter and post invoices into the accounting system accurately and in a timely manner.
  • Code invoices to appropriate general ledger accounts.

Vendor Management

  • Maintain updated vendor records, including W-9s and Certificates of Insurance.
  • Reconcile vendor statements and resolve any discrepancies.
  • Respond promptly to vendor inquiries regarding payment status.

Payments

  • Prepare and process payment runs, including checks, ACH, and wire transfers.

Reconciliation

  • Perform monthly reconciliations of accounts payable-related accounts.
  • Assist in month-end and year-end close processes, including accruals and reporting.

Compliance

  • Ensure compliance with company policies and relevant tax regulations (e.g., sales tax, 1099 reporting).
  • Support audits by providing documentation and explanations as needed.

Process Improvement

  • Identify opportunities to streamline A/P processes for greater efficiency and accuracy.
  • Collaborate with other departments to resolve issues and enhance workflows.

Qualifications

Education & Experience:

  • Associate’s degree in Accounting, Finance, or a related field (preferred).
  • 3-5 years of accounts payable experience, preferably in a high-volume environment.

Skills & Competencies:

  • Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office Suite (Excel is essential).
  • Strong understanding of accounting principles and A/P best practices.
  • Excellent organizational and time management skills.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and as part of a team.

Work Environment

This role operates fully in the office at our River Grove, IL HQ. Occasional overtime may be required during peak periods, such as month-end close.

Compensation: $55K/yr + 5% bonus 

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