Staff Safety & Quality Systems Coordinator

About Otto Aviation

OTTO is developing the world’s first fifth-generation business jet, designed for sustainability through the innovative use of advanced super-laminar aerodynamics and high-precision, net-shaped composites. Flight tests of our technology demonstrator validate a dramatic reduction in fuel burn and allow a sizeable improvement in cabin comfort. Otto Aviation is designing world-class aircraft from first principles physics and delivering ground-breaking aircraft and economic performance.

About the Role

Otto Aviation is seeking a Staff Safety and Quality Systems Coordinator to join our Safety team and support the development and execution of key systems and initiatives within the Safety and Quality Assurance Office. The ideal candidate will have experience in supporting safety and quality functions within an aerospace design and manufacturing organization. This position will handle a blend of administrative, coordination, and technical support activities. In this role, you will assist in developing and maintaining new systems, support daily operational needs, and have the opportunity to grow your skill set across multiple disciplines within the organization.

The Safety and Quality Assurance Office is responsible for establishing, promoting, and maintaining the highest standards of product safety, regulatory compliance, workplace health and safety, and product quality throughout the design, manufacturing, and operational lifecycle of our aircraft. Operating within a startup environment focused on innovation and growth, the our team develops and manages the Safety Management System (SMS), Quality Management System (QMS), Environmental Health and Safety programs (EHS), auditing, training, operational safety, and continuous improvement initiatives. Our mission is to build a culture of proactive risk management, operational excellence, and transparency to ensure that every product and workplace environment meets or exceeds all regulatory, safety, and customer expectations.

What You’ll Do

• Coordinate planning and support for safety requirements at onsite events, including activities at the hangar and future company facilities.
• Provide administrative support to Safety Assurance, Quality Assurance, and EHS teams, including document management, scheduling, reporting, and communications.
• Assist in the coordination and tracking of internal audits, self-assessments, and inspections.
• Support the administration and coordination of training activities, including recordkeeping and logistics
• Contribute to the development and implementation of Safety Management System (SMS) and Quality Management System (QMS) processes.
• Support Environmental Health and Safety (EHS) initiatives, such as incident reporting, hazard assessments, and compliance activities.
• Help maintain records for compliance programs, including regulatory and customer requirements.
• Assist in drafting, revising, and controlling safety and quality documentation.
• Participate in cross-functional projects to establish new systems, processes, and best practices across the Safety, Quality, and EHS domains.
• Provide general coordination and support to help Safety and Quality teams meet operational and certification goals.
• Perform other duties and special projects as assigned, supporting a dynamic and growing organization.

Who You Are

Education

• Bachelor’s degree preferred; associate degree with relevant experience considered.

Experience

• Minimum 5 years of experience in an administrative, safety, quality, or EHS role (aerospace or manufacturing environment preferred).

Required Skills

• Strong organizational skills with the ability to prioritize and handle multiple tasks.
• Willingness to work in a startup environment where flexibility, initiative, and a growth mindset are critical.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with SharePoint, Smartsheet, or similar tools is a plus.
• Knowledge of aviation safety, quality management systems (e.g., AS9100), or environmental health and safety programs is a plus but not required — willingness to learn is key.
• Ability to work independently while also collaborating effectively with cross-functional teams.

Where You'll Be

Otto Aviation is currently a remote workplace culture, with plans to secure a permanent headquarters for our corporate office in the next 2-3 years.

Benefits

Otto Aviation provides a robust benefits package that includes competitive salaries, subsidized medical, dental, and vision coverage, 401(k) opportunities, paid short-term disability, voluntary long-term disability, and additional term life, with 15 paid days off, 13-14 paid holidays, and paid sick leave. Depending on seniority and role, some roles qualify for potential bonuses and stock options.

Otto Aviation is an Equal Opportunity Employer

We are committed to diversity, equity, and inclusion in every aspect of our hiring process. All applicants will be considered for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We believe that a diverse team brings fresh perspectives, innovative ideas, and greater success. The more inclusive we are, the stronger we become. Applicants must be legally authorized to work in the U.S.