Front Desk Associate (Stamford)

Oula delivers maternity care built around our patients – offering comprehensive support before, during, and after pregnancy. With fewer C-sections and higher VBAC success rates, our research-backed approach is delivering better outcomes. Our team of trusted midwives, OBGYNs and dedicated care navigators ensure our patients get the type of care they need in the moments that matter most. Since launching in 2021, we’ve expanded our services to include Preconception and Miscarriage Care, Pregnancy Care, Hospital-Based Delivery, Postpartum Support, and Gynecology. We have 3 clinics in New York, with exciting expansion on the Horizon! Come join our team of clinicians, innovators, operators, and technologists, passionate about setting a new standard in maternity care.

About The Role:

We’re looking for someone who’s ready to make a real difference in the lives of pregnant people and their families. As a Front Desk Associate at Oula, you’ll be the first warm welcome patients receive and a steady, reassuring presence throughout their visit. Your work will help shape moments that patients remember long after their pregnancy journey ends — moments of feeling seen, supported, and truly cared for.

At Oula, we’re building a new model of maternity care that blends modern midwifery, thoughtful obstetrics, and a deeply patient-centered approach. Joining our team means becoming part of a mission to bring compassion, clarity, and dignity to every interaction.

This role is so much more than checking patients in and out. You’ll be a key part of creating a seamless, meaningful experience — keeping our clinics running smoothly, helping patients feel comfortable and informed, and contributing to the supportive atmosphere that makes Oula special. It’s the perfect stepping stone for someone excited to start their career in women’s health or grow within a mission-driven organization. And with three of our four current clinic managers promoted from within in the past 18 months, Oula is truly a place where your growth can flourish.

This is a full-time, in-person role at our beautiful new Norwalk, CT clinic, where you’ll join a collaborative, kind, and passionate team dedicated to redefining what maternity care can feel like.

Key Responsibilities

• Creates smooth and effective clinic flow through waiting room management, care team communication and coordination in the clinic
• Is an expert schedule management, keeping patients on their care journey through careful scheduling and rescheduling of routine appointments such as blood draws, sonograms, handling reschedules, and managing late-arrival communications
• A friendly face that creates a wonderful in-person experience through warmly greeting patients and manage check-in and check-out processes with empathy and care. Keeps the space welcoming and in tip-top shape by Performing general front-of-house tasks, such as daily checklists, light tidying, plant care, and replenishing snacks, water, and tea
• Answers and triages patient phone calls, taking ownership of whatever comes your way to drive “one touch” resolution for the patient
• Drives financial sustainability by collect co-pays, payments for payment plans and support insurance billing
• Is responsible for general clinical administrative tasks such as retrieving medical records, processing referrals and obtaining prior authorizations
• Prepare for and participate in daily huddles to support smooth clinic operations
  
  

About You

• Passionate about improving maternity care through clinical excellence, technology, patient empowerment, and education
• A strong listener and communicator, able to connect with and support diverse patient needs
• A culture carrier aligned with Oula’s commitment to delivering exceptional, patient-centered care
• Highly organized, with the ability to manage daily tasks while contributing to longer-term projects
• Flexible and adaptable in a fast-paced, evolving environment
  
  

Desired Experience & Qualifications

• Associate’s degree or higher preferred; High School Diploma/GED required
• 2+ years of relevant healthcare experience
• Ability to work independently, efficiently, and with strong attention to detail
• Strong computer skills; EMR experience preferred
• Excellent interpersonal, organizational, and communication skills
• Demonstrated reliability, professionalism, and strong work ethic

Oula's Commitment as an Equal Opportunity Employer:

We want you to know: You can be a great candidate even if you don't fit everything we've described above. You can also have important skills we haven't thought of. If that's you, don't hesitate to apply and tell us about yourself (especially in your cover letter – this is where you can really state your case for *why you*). We are committed to fostering diversity in our organization and building an equitable and inclusive environment for people of all backgrounds and experiences. We're taking steps to meet that commitment. We especially encourage members of traditionally underrepresented communities to apply, including women, people of color, LGBTQ people, veterans, and people with disabilities.