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Executive Assistant

San Mateo, CA

Lead the Future of Dentistry. 

Overjet is the world-leader in dental AI. Already, thousands of dental providers and insurers rely on our platform to deliver the best possible care. Now, we’re looking for talented people to fulfill our mission: improve oral health for all.

Overjet is where builders become leaders. Everyone here loves to make new things: new products, new partnerships, new content, and a new category of AI technology. And as Overjet grows ridiculously fast, so will you.

Simply put, there’s no better place to accelerate your career. Come join us!

The Role

We’re hiring an Executive Assistant to partner directly with Overjet’s CEO, Wardah Inam. From managing Wardah’s calendar and travel to submitting her expenses, this highly organized, endlessly resourceful person will ensure that nothing falls through the cracks. We’re looking for a go-getter who is eager to be flexible and available. Because the role (and our exec team) is so dynamic, this person must possess strong business judgment and communication skills needed to interact with a variety of people and job functions, internally and externally. This is a unique EA role as you’ll gain visibility into key initiatives and projects across the business.

Overjet has a new office in San Mateo, California and Executive Assistant will also support office operations and activities as needed. This role is in office five days a week.

Responsibilities

  • Expertly manage day-to-day scheduling, coordination, and meeting logistics, providing best in class support to Wardah throughout her back-to-back days; often with little oversight and making judgements based on known priorities of Wardah and the business
  • Anticipate needs and identify problems proactively, looking around corners for solutions and leveraging existing resources in problem solving
  • Ensure Wardah is prepared for professional meetings and professional events, by soliciting agendas, drafting prep docs, creating itineraries, making reservations, printing material, and doing whatever it takes to ensure effective preparation
  • Manage expense reports and ensuring approvals are completed on time each month
  • Help establish and manage Overjet’s new office in San Mateo, creating a workplace that people love.

Qualifications

  • 3+ years of professional experience directly partnering with a senior executive. 
  • You’re exceptionally detail oriented: never letting anything fall through the cracks. You close every loop, spot every error, and look around corners to make sure every detail is perfect.
  • You’re proactive: You’re always three steps ahead, and know how to help your team avoid potential pitfalls.
  • If you had a superpower, it would be the ability to see (and plan) around corners. You know there’s a problem – and you know how to fix it – before anyone else.
  • You are a creative problem solver: There’s no sticky situation that you can’t wiggle your way out of, and you always come to the table with solutions.
  • You’re a great communicator: You can communicate nuance effectively to anyone, and you know how to modify your tone based on who you’re speaking to. Whether it’s in an email, over the phone, or in person, you know how to get things done through your ability to clearly and professionally express yourself.
  • You go the extra mile and step outside of the above bullet points as needed to make Overjet successful

Why Overjet? 

  • Competitive Compensation and Equity
  • Hybrid workplace that provides flexibility, vibrant in-person workspaces, and the ability to build strong connections across all of Overjet - regardless of location
  • 401k plans with a matching program
  • Medical, Dental and Vision coverage: 99% employee premium covered, 75% dependent premium covered
  • Life and AD+D Insurance 
  • 8 weeks Paid Parental Leave 
  • Optional HSA with Employer contribution
  • Flexible Time Off and company paid holidays
  • Annual Learning and Development Stipend
  • Work from Home Stipend

Overjet's Values

  • Excellence: We set ambitious goals and strive for excellence.
  • Velocity: We focus, act with urgency, and deliver results.
  • Ownership: We take ownership, dive deep and solve problems.
  • Win-win: We play to win, setting ourselves and our customers up for success.
  • Growth: We stay curious, seek feedback, and continuously learn and grow.

Company Recognition

EEOC

Overjet is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We believe diversity enriches our team so we hire people with a wide range of identities, backgrounds, and experiences. Even if you don't meet 100% of the qualifications for this job, we strongly encourage you to apply! 

If you are a Colorado resident: Please contact us by emailing recruiting@overjet.ai to receive compensation and benefits information for this role. Please include the job title in the subject line of the email.

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