Senior HR Operations Executive

WHO WE ARE:

Build. Scale. Sustain. 

PALO IT is a global technology consultancy that crafts tech as a force for good. We design, develop and scale digital and sustainable products and services to unlock value across the triple bottom line: people, planet, profit. We do the right thing, and we do it right. We're proud to be a World Economic Forum New Champion, and a B Corp-certified company. 

• We are small enough to care locally, big enough to deliver globally (5 continents, 18 offices, +650 experts from +50 nationalities)
• We are robust and resilient (100% independent and 0 debt)
• We are entrepreneurs and passionate experts: We invest in what we believe genuinely and work as a collective intelligence
• We are positive, courageous, caring, doers and committed to excellence

YOUR ROLE

We are offering an exciting opportunity for an HR Operations Executive to join our innovative, fun and dynamic team. You’ll work alongside our talented People Experience (PX) (Operations and Talent Acquisition) team to support administrative functions and to ensure smooth running of PX operations. We are looking for someone who is proactive and strives to contribute to a diverse range of business and administrative functions. Ideally, you are an individual who is resourceful, tech-savvy, detail-oriented, looking for the excitement that comes from working hard - and wants to work with a team that feels the same way. Your work will make a direct impact on our Palowans, so we’re looking for someone who’s ready to step up, speak up, and wow us! 

 

WHO YOU ARE: 

HR Management 

• Own the full spectrum of HR Operations administrative functions
• Ensure all onboarding and offboarding documents are properly collated and maintained in personnel files
• Manage and maintain employee documents and data in Microsoft SharePoint and Leapsome
• Oversee the administrative aspects of the employee lifecycle, including employment contracts, confirmations, renewals, certification letters, and medical insurance
• Maintain and enhance HR documentation, including policies and procedures
• Assist in preparing, coordinating, and facilitating HR-related discussions (e.g. probation reviews, annual reviews, promotion committees, and exit interviews)
• Support onboarding processes and employee engagement events/activities
• Provide HR advisory and support to the business on HR Operations matters
• Contribute to PX projects and initiatives to improve employee engagement and overall employee experience
• Handle other ad hoc duties and projects as required 

Data Analytics & Reporting 

• Serve as the primary administrator for the HR system, ensuring data accuracy and compliance
• Generate and analyze critical HR reports for senior management’s manpower and resource planning
• Manage MOM reporting requirements with consistently accurate and timely submissions (e.g. Labour Market Survey, Occupational Employment Dataset Survey) 

 
PREFERRED QUALIFICATIONS: 

• At least 4 years of administrative experience in a fast-paced environment supporting HR, Admin or Sales functions
• Sound knowledge of MS Office (Word, Excel, PowerPoint and Outlook)
• Resourceful, organized and autonomous, able to work well under pressure and drive tasks through to completion with minimal supervision
• Outstanding written and verbal communication with exceptional people skills
• Independent, friendly, easy-going personality with a “get it done” edge
• Ability to prioritize and anticipate needs; requires a high degree of judgement
• Comfortable with making decisions and moving forward with incomplete information
• Eager to learn attitude and constantly looking for ways to improve how you and others work 

We will be prioritizing applicants who have a current right to work in Singapore, and do not require sponsorship of a visa.

MORE ABOUT PALO IT:

We’re eager to adapt to change, learn from our experiences and move to meet our planet’s urgent needs. We are continuously taking action to:

• Become a climate net-zero company 
• Attain 50% of revenue from projects with a positive impact 
• Train 100% of our workforce on impact 
• Achieve B Corp certification among all our offices across the globe 
• Continuously measure & improve employee happiness

Our clients are amongst the world's most successful companies. We innovate with both established Fortune 1000s, SMEs and start-ups who aim to make an impact, become global leaders and address the world's most complex challenges.

What We Offer

• Stimulating working environments
• Unique career path
• International mobility
• Internal R&D projects
• Knowledge sharing
• Personalized training

For more on our team culture and benefits, check out our careers page.

PALO IT Singapore is an equal opportunity employer. Employment decisions will be based on merit, qualifications and abilities. Palo IT SG does not discriminate in employment opportunities or practices on the basis of race, colour, religion, sex, sexuality, national origin, age, disability, marital status or any other characteristics protected by law.

Protecting your privacy and the security of your data are longstanding top priorities for Palo-IT.

Your personal data will be processed for the purposes of managing Palo-IT’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results, and as is otherwise needed in the recruitment and hiring processes.

Please consult our Privacy Notice to know more about how we collect, use, and transfer the personal data of our candidates. Here you can find how you can request for access, correction and/or withdrawal of your Personal Data.