Project Administrator

Winner of the 2024 Employee Engagement SwiftBunny Award! This exciting recognition reflects our dedication to fostering a workplace where collaboration thrives, ideas are welcomed, and every team member feels respected and appreciated.

Are you a detail-oriented professional with a passion for organization and efficiency? Do you thrive in a fast-paced environment where no two days are the same? We’re looking for a Project Administrator to support and coordinate a wide range of property initiatives. In this pivotal role, you’ll work closely with our Regional Facilities Manager, ownership and property teams to ensure projects are delivered on time, within budget, and to the highest standard.

If you’re ready to take the next step in your career and play a key role in shaping successful property management projects, we want to hear from you!

Paragon’s benefits package:

• Comprehensive medical, dental and optical insurance with a minimal waiting period for enrollment
• Company paid life and disability insurance
• Guaranteed Full-Time 40 hour per week schedule
• Paid time off and 9 paid holidays
• 401(k) program with an employer contribution after one (1) year of employment
• Employee Recognition Program
• Rent Discount
• Annual peformance bonus potential
• Compensation: up to $65,000/yr. depending on prior experience/qualifications

Your role as part of our Paragon family:

• Assist in developing detailed scopes of work for unit renovations, exterior improvements, amenity upgrades, and other capital projects.
• Draft, review, and manage vendor contracts and change orders in accordance with company policies.
• Communicate effectively with contractors to ensure smooth contract execution.
• Track project timelines, budgets, and documentation to ensure smooth execution and accountability.
• Perform periodic site visits to verify work quality, take progress photos, and report on status to both Regional Facilities Manager and Ownership.
• Maintain project files, logs, and documentation for all capital projects including contracts, invoices, change orders, and approvals. Ensure records are accurate and up to date in the centralized repository.
• Collaborate with contractors and community teams to minimize resident disruption during work and assist with scheduling.
• Communicate regularly with Regional Facilities Manager and Ownership to provide updates, flag issues, and ensure project alignment with strategic goals.
• Identify and help resolve any issues or obstacles that could impact project delivery.
• Support reporting needs and provide updates on project status, budget, and timelines as requested.
• Support punch list management and close-out processes for completed projects.
• Assist with compilation and analysis of previously completed projects.
• Create and maintain directory of preferred vendors/contractors.
• Provide recommendations for process enhancements and automation opportunities.

Position Requirements:

• High school diploma or equivalent, college-level education (preferred)
• Previous experience in project coordination, construction management, or administrative support within property management or a related field (preferred)
• Strong attention to detail
• Ability to interpret scopes of work, proposals, contracts, and construction-related documents.
• Computer proficiency, including MS Office: Word, Excel, Outlook and Adobe, Foxit software.
• YARDI experience (preferred)
• Exceptional customer service skills
• Professional appearance and demeanor
• Basic math skills
• Able to work independently with minimal guidance
• Reliable and dependable attendance at the work site
• Excellent verbal and written communication skills
• Ability to handle multiple tasks in a fast-paced environment and adapt to changing assignments and priorities
• We are a drug-free workplace and pre-employment background check, drug screening and physicals are required before employment begins.

OUR MISSION

Create an unparalleled living experience for our residents while enriching the lives of all members of our Paragon family*

*Definition of Paragon Family:

A group of individuals, not related by birth, but bonded together by common beliefs, values, and goals that support our brand. These individuals are made up of our residents, employees, vendors, and our owners. Together we stand by our name - to model excellence in all things.

OUR VISION

Be the place everyone loves to call home

OUR VALUES

• People First Always
• Deliver with Integrity
• Aspire to Inspire
• Customer Service with Care

Paragon Properties is an Equal Opportunity Employer. We will consider applicants for this position without regard to any category protected by applicable federal, state or local law, including but not limited to: race, color, religion, sex, national origin, age, physical or mental disability, genetic information, veteran status or uniformed servicemember status. If hired, I understand my employment is at-will as permitted under applicable state law. I understand this means that either the company or I may terminate the employment relationship at any time, for any reason, with or without notice or cause.