Office Coordinator

Paramount Extrusions Company is a high-end, tight tolerance aluminum extrusion specialist known for pushing boundaries and shaping the exceptional. Our attention to precision and relentless commitment to customer success allows us to transform the most intricate concepts into reality. With world-class expertise and our unique indirect extrusion process, Paramount enables customers to achieve their boldest ideas more cost-effectively and efficiently. From design to extrusion, and fabrication to finishing, our turnkey suite of solutions caters to the needs of any project. With skills forged by 70 years of crafting profiles that defy convention, our focus goes beyond the technical aspects of extrusion to the application’s ultimate success.

Job Title: Office Coordinator

Shift- Monday-Friday 8am-4:30pm Onsite

Reports to: Executive Assistant/ Human Resources Gen.

Position Summary
The Office Coordinator is responsible for ensuring the smooth day-to-day operation of the office by managing administrative tasks, coordinating office activities, supporting staff, and maintaining an efficient and organized work environment. This role serves as a key point of contact for employees, visitors, vendors, and customers.

Key Responsibilities

• Manage daily office operations and administrative functions.
• Greet visitors, answer phones, and direct inquiries appropriately.
• Coordinate schedules, meetings, appointments, and conference room bookings.
• Maintain office supplies inventory and place orders as needed.
• Process incoming and outgoing mail, packages, and deliveries.
• Assist Human Resources department with confidential document preparation, filing, data entry, and record management.
• Support onboarding activities for new employees.
• Coordinate with vendors, service providers, and building management.
• Maintain office equipment and arrange repairs when necessary.
• Organize company events, meetings, and employee engagement activities.
• Support management with special projects and administrative requests.

Qualifications

• High school diploma or equivalent
• 2+ years of administrative, office coordination, or related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional demeanor and customer-service mindset.
• Attention to detail and problem-solving skills.
• Bilingual (English/Spanish) required.

Preferred Skills

• Experience with office management software and scheduling tools.
• Ability to handle confidential information with discretion.
• Strong teamwork and collaboration skills.

Work Environment

• Primarily office based.
• May require occasional lifting of office supplies and equipment.
• Standard business hours with occasional overtime based on business needs.

Paramount Extrusions is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants. We value a diverse workforce and are committed to creating an inclusive workplace for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, and local law.