Executive Secretary

As a consultant at Partner Forces, you will serve as a trusted advisor to our clients’ day in and day out. You will have the opportunity to collaborate with your colleagues, our partners, and our clients to ideate, initiate and complete tasks, projects, and initiatives. You will work on mission-oriented projects, where you will bring forward actionable insights, solve complex problems, and thrive on delivering meaningful solutions.

Partner Forces is grounded in our core values of integrity, excellence, positivity, candor, determination, and teamwork. Our culture is a reflection of this, ensuring that we:

• Apply solution-oriented thinking to challenges and opportunities.
• Thrive by remaining agile and embracing change.
• Work to create an environment where everyone feels welcome and valued as teammates and contributors.Bring out the best in others by applying sound judgment and exuding principled genuineness.
• Embrace a continuous learning and growth mindset.
• Encourage an open dialogue even when it is hard.
• Continuously promoting teamwork and collaboration to achieve the best outcomes for our clients and teams

As an employee at Partner Forces, you’ll join a team of consultants who share a passion for prioritizing collaboration, crafting solutions to mitigate risk, protecting critical infrastructure and helping our national security and industry partner tackle their most pressing challenges. At Partner Forces, we take our employees’ well-being and growth as seriously as we do our mission. You will be challenged every day, but we know that business and individual growth go hand-in-hand, so we offer a wide array of benefits that support the well-being and personal and professional development of our employees.

What we are looking for:

Partner Forces is seeking an Executive Assistant to support a DHS client front office through executive coordination, operational support, and day-to-day front office management. This role is ideal for a highly organized, proactive, and collaborative professional who thrives in fast-paced, mission-oriented environments and enjoys serving as a trusted partner to leadership teams.

At Partner Forces, we believe strong executive support professionals do far more than manage calendars and logistics. They help create structure, improve communication, anticipate needs, and keep teams connected and aligned. This position sits at the center of front office coordination and requires someone who can balance exceptional administrative support with professionalism, operational awareness, and strong relationship management skills.

The ideal candidate is polished, adaptable, and solutions-oriented, with strong communication skills and the ability to build trusted relationships across government and contractor teams. This is a fully onsite role supporting a high-visibility DHS front office environment with a dynamic operational tempo and evolving priorities.

What you will do as an Executive Secretary:

• Provide high-level calendar management and scheduling support for senior leadership, including meeting coordination, prioritization, and conflict resolution.
• Coordinate travel, visitor access requests, meeting logistics, and executive support activities.
• Prepare agendas, briefing materials, meeting notes, executive correspondence, and read-ahead materials.
• Support day-to-day front office operations through proactive coordination, organization, and follow-through.
• Track action items, leadership requests, deliverables, and suspense deadlines across stakeholders and teams.
• Coordinate and support leadership engagements with internal offices, interagency partners, and external stakeholders.
• Assist with the preparation and coordination of materials related to program operations, leadership updates, and stakeholder engagements.
• Facilitate communication and coordination across government and contractor teams to ensure front office priorities move forward efficiently.
• Help coordinate leadership meeting cadence, governance activities, and cross-functional collaboration efforts across the organization.
• Support surge priorities and time-sensitive initiatives in a fast-paced operational environment.
• Assist in maintaining awareness of organizational priorities, emerging issues, and leadership actions requiring coordination or follow-through.
• Support special projects, operational improvement efforts, and front office initiatives as needed.
• Build strong working relationships across teams and serve as a professional, responsive point of contact for stakeholders.
• Serve as a reliable front office partner who helps leadership stay organized, informed, and prepared for evolving priorities and engagements.
• Help create structure, visibility, and continuity across front office activities while maintaining professionalism and discretion in high-visibility environments.
• Contribute to internal corporate initiatives and a collaborative team culture grounded in trust, teamwork, and mission success.

Qualifications:

• US Citizen (the nature of our contract requires employees be US citizens)
• Ability to obtain and maintain DHS suitability required; current preferred.
• BA/BS degree preferred.
• 3+ years of relevant professional experience supporting senior leadership, executive offices, or front office operations.
• DHS and/or federal government experience preferred.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills, including experience preparing materials for senior audiences.
• Proven ability to manage multiple priorities and adapt quickly in fast-paced environments.
• Strong interpersonal and collaboration skills with the ability to build trusted working relationships across teams and stakeholders.
• Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel.
• Ability to exercise professionalism, sound judgment, and discretion in sensitive or high-visibility environments.
• Comfortable working onsite daily in a collaborative front office environment.

Next Steps:

If your application looks like a match, someone from our People Operations team will reach out to schedule a phone screening. During this conversation, we will determine if the current or future position aligns with your experience and skills. If things go well, from there you'll meet with members from the project team, including the hiring manager and teammates, and possibly be asked to submit a writing assessment to showcase your practical knowledge. If we find you are a match, you’ll get a call offering you the role. While we wish we could hire every great candidate who comes our way, the reality is that we can't. If you are not selected, we will be sure to connect with you and let you know so you can move on with your search. We will also keep your resume for future needs.

We look forward to reviewing your application!

The Company

Partner Forces, LLC is a management consulting firm specializing in helping homeland security partners tackle their most pressing and complex challenges. We provide holistic, integrated solutions across the homeland and national security enterprise, offering expertise in program development and analysis, stakeholder engagement, strategic planning, technology implementation, security and preparedness assessment, and business process improvement.

Partner Forces is an equal opportunity employer. We do not discriminate based on race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by applicable law. We are committed to fostering a workplace where all employees feel valued and respected. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at recruiting@partnerforces.com.