Back to jobs
New

HR Coordinator, Recruiting

Cincinnati, Ohio, United States

Job Title:                       HR Coordinator, Recruiting

Reports To:                   Director of Talent

FLSA Status:                 Full Time - Salaried, Non- Exempt

Location:                       Cincinnati, OH

 

Who is pep? 

pep started with 7 employees, a borrowed conference room, and an idea to fill a void in the marketing services space.  Today we’ve grown to over 200 people and we are an industry leader in consumer activation, serving some of the top Fortune 500 companies.  We’ve managed over $5 billion in marketing spend for over 750 brands and pride ourselves on a client retention rate of 98%. 

Our company has evolved since we started 19 years ago, but there is one thing that has remained constant.  At pep, we put people first.  Our core values of accountability, excellence, ingenuity, people, and tenacity guide our interactions, decisions, and drive our culture.  We are committed to maintaining an inclusive environment where every member of our team feels seen, cared for, and has the support they need to thrive.  And our tremendous growth provides our people with many new career and development opportunities along with the flexibility to pursue their professional goals.   

We’re looking for teammates who are driven, eager to learn, agile, positive, and client focused to join and contribute to our team.  If this sounds like you and you want to be a part of something special, then click below to apply. 

 

At pep we value our team and offer: 

  • Generous Time Off 
  • Robust Health and Wellness Plan 
  • Family Support 
  • Mentorship Program
  • 401K Match 
  • Role Autonomy 
  • Certification Reimbursement and Ongoing Training 
  • Enrichment Events and Employee Resource Groups 

Job Summary:

The HR Coordinator, Recruiting plays a critical role in supporting our Talent Acquisition team and ensuring a smooth, positive experience for candidates and hiring managers throughout the recruitment lifecycle. This position is responsible for the administrative and logistical coordination of all recruiting activities, from initial job posting to new hire onboarding, contributing significantly to our ability to attract and retain top talent. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.

Recruiting Responsibilities (75%):

  • Job Posting & Sourcing Support:
    • Post and refresh job requisitions on various job boards, company career pages, and professional networking sites (e.g., LinkedIn, Indeed, etc.)
    • Ensure job descriptions are accurate, engaging, and compliant with company branding guidelines
    • Assist with basic candidate sourcing efforts as needed, identifying potential candidates through various platforms
    • Attends and participates in college job fairs and recruiting sessions
  • Interview Scheduling & Coordination:
    • Act as the primary point of contact for candidates and hiring managers to schedule interviews (phone, virtual, in-person)
    • Manage complex calendars, send meeting invitations, and provide necessary logistical details (e.g., video conference links, directions)

  • Resume Screening & Candidate Management:
    • Conduct initial resume screening against defined qualifications for entry-level and high-volume roles
    • Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS)
    • Communicate professionally with candidates regarding their application status

  • Offer Letter Generation & Administration:
    • Prepare and extend professional offer letters, ensuring accuracy of compensation, benefits, and terms of employment
    • Coordinate the offer acceptance process, including follow-up and answering candidate questions
  • Pre-Employment Processing:
    • Initiate and monitor background checks and drug screens, ensuring compliance with company policies and legal requirements
    • Communicate results to relevant stakeholders and escalate any discrepancies

  • New Hire Onboarding Coordination:
    • Schedule and coordinate new hire training sessions (e.g., orientation, system access, departmental introductions)
    • Prepare new hire packets and ensure all necessary pre-onboarding paperwork is completed
  • Reporting & Data Management:
    • Generate monthly recruiting reports
    • Maintain data integrity within the ATS and other HR systems
    • Assist with ad-hoc reporting and data analysis as requested

General Administrative Support (25%):

    • Assist with special HR projects and initiatives as needed
    • Generate monthly compliance reports
    • Provide excellent customer service to internal and external stakeholders
    • Ensures compliance with federal, state, and local employment laws and regulations, and company policies
    • Schedule team meetings
    • Performs other duties as assigned

Required Skills/Abilities:

Qualifications:

  • Education & Experience:
    • Bachelor's degree in Human Resources, Business Administration, or a related field, OR equivalent practical experience.
    • 1-2 years of experience in an administrative support role, preferably within Human Resources or Talent Acquisition.
  • Skills & Abilities:
    • Exceptional organizational skills with a strong attention to detail and accuracy
    • Excellent written and verbal communication skills, with the ability to interact professionally with diverse audiences
    • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
    • Ability to manage multiple priorities in a fast-paced, dynamic environment
    • Strong problem-solving skills and a proactive approach to tasks
    • High level of integrity and ability to handle confidential information with discretion
    • Customer service-oriented mindset

Nice to Have (Preferred Qualifications):

    • Previous experience with an Applicant Tracking System (ATS), particularly Greenhouse
    • An HR degree or relevant HR certifications (e.g., SHRM-CP, aPHR)
    • Experience with high-volume scheduling

 

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (pep) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. 

 

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...
Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Pep’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.