Property Manager

We are seeking a highly organized and proactive Property Manager to join our remote team. This role is dual-purpose: you will manage our existing portfolio of US rental properties while also actively supporting the acquisition of new properties — searching listings, coordinating with real estate agents, and keeping the purchase pipeline moving. The ideal candidate is based in the Philippines, has hands-on experience supporting US real estate operations, communicates clearly and professionally in English, and thrives in a detail-oriented environment.

Key Responsibilities
Rental Property Management
•     Serve as the primary point of contact for tenants across multiple US properties
•     Coordinate maintenance requests, repairs, and vendor work orders in a timely manner
•     Manage lease agreements, renewals, and move-in/move-out processes
•     Track rent payments, follow up on late payments, and maintain accurate ledgers
•     Ensure properties remain compliant with local landlord-tenant laws and regulations
•     Maintain organized records for all properties (leases, insurance, warranties, expenses)
•     Prepare monthly property performance summaries for ownership review

Property Acquisition Support
•     Search and monitor US real estate listing platforms (MLS, Zillow, Redfin, Realtor.com, etc.) for investment opportunities matching defined criteria
•     Build and maintain a pipeline of prospective properties with key data points (price, cap rate, neighborhood, condition, listing age)
•     Communicate professionally with listing agents, buyer's agents, and brokers to request information, schedule showings, and follow up on offers
•     Coordinate due diligence activities including inspection scheduling, document collection, and title/escrow communication
•     Prepare and organize property analysis spreadsheets and comparison summaries
•     Track deal status from initial search through closing and ensure no steps fall through the cracks
•     Assist with onboarding newly acquired properties into the management system
Communication & Coordination
•     Draft and send professional emails and correspondence on behalf of ownership
•     Manage calendars and schedule calls/meetings with realtors, contractors, and vendors
•     Maintain an organized shared drive with property documents, contracts, and communications
•     Proactively flag issues, delays, or risks and recommend solutions

Qualifications & Requirements
Required
•     3–6 years of experience in US real estate property management or a closely related support role
•     Demonstrated experience supporting US rental operations remotely from the Philippines or a similar setting
•     Familiarity with US property acquisition processes including MLS searches, working with realtors, and transaction coordination
•     Excellent written and verbal communication skills in English — clear, professional, and prompt
•     Exceptional attention to detail with a track record of catching errors before they become problems
•     Highly organized with the ability to manage multiple properties and tasks simultaneously
•     Comfortable using Google Workspace (Gmail, Sheets, Docs, Drive)
•     Reliable high-speed internet connection and a dedicated, distraction-free work environment
•     Availability to work EST hours
•     Preferred / Nice to Have
•     Experience with real estate investment analysis
•     Familiarity with US listing platforms: MLS access, Zillow Premier, Redfin, LoopNet, etc.
•     Background in transaction coordination or working alongside a US real estate team
•     Experience using CRM or deal-tracking tools (e.g., Podio, Monday.com, Airtable)
•     Prior experience with short-term rental (Airbnb/VRBO) management a plus

What We're Looking For
Beyond the technical skills, we are specifically looking for someone who:
•     Communicates proactively — you don't wait to be asked for updates; you send them
•     Follows through on every task — nothing slips through the cracks
•     Asks the right questions — you clarify before acting, not after
•     Writes clearly and professionally — tenants and realtors receive well-crafted, error-free correspondence
•     Is genuinely detail-oriented — you catch typos in lease amounts, discrepancies in invoices, and mismatched dates
•     Is resourceful — when you encounter a problem, you come with proposed solutions
•     Takes ownership — you treat the portfolio like it's your own

Candidates who do not demonstrate direct US real estate experience will not be considered for this role. We look forward to finding a dedicated professional.