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Events Manager

Remote

At Personalis, we are transforming the active management of cancer through breakthrough personalized testing. We aim to drive a new paradigm for cancer management, guiding care from biopsy through the life of the patient. Our highly sensitive assays combine tumor-and-normal profiling with proprietary algorithms to deliver advanced insights even as cancer evolves over time. Our products are designed to detect minimal residual disease (MRD) and recurrence at the earliest timepoints, enable selection of targeted therapies based on ultra-comprehensive genomic profiling, and enhance biomarker strategy for drug development. Personalis is based in Fremont, California.

Remote: Eastern Time preferred

Summary:

At Personalis, our presence at clinical conferences and corporate engagements is a critical driver of our commercial success. We are looking for a high-impact Events Manager to own the end-to-end execution of our global event strategy. You will be the operational backbone of our external presence, managing the complex logistics of our partnerships ensuring our brand is synonymous with patient advocacy and scientific excellence. This role is designed for a logistics powerhouse who thrives on detail, allowing our strategic leadership to focus on long-term market pull-through and growth.

Responsibilities:

  • Own the full logistical lifecycle for the global events calendar, ensuring all deadlines, shipping manifests, and vendor contracts are executed flawlessly.
  • Coordinate the physical setup and technical readiness for trade shows and events.
  • Partner with external agencies to oversee the inventory and deployment of all event-related assets, including booth hardware and localized literature.
  • Act as the logistical liaison for patient advocacy groups to incorporate the patient voice into our event presence.
  • Facilitate social media event coverage by managing promotional posts, on-site filming, booth photography, and digital lead-gen prompts.
  • Lead the logistics for patient, clinician, or biopharma-centric podium presentations and roundtables support trade shows and conferences.
  • Support the Director in the tactical rollout of messaging strategies, ensuring that booth graphics, digital signage, and handouts are tailored to the specific audience (biopharma, clinicians, patients).
  • Take full ownership of Tier 3 conferences, and provide project management support for the Director on Tier 1 and 2 conferences
  • Manage the global events budget, providing the Director with monthly reconciliations, ROI data, and meticulous expense tracking.
  • Organize and facilitate pre-conference briefings, ensuring the sales and medical teams are trained on booth flow, lead capture tech, and the schedule of events.
  • Cross-functional collaboration internally, including Medical Affairs, Biopharma, Clinical Sales.

Qualifications:

  • A Bachelor’s degree is required, Master’s degree preferred.
  • 8 years relevant work experience with 5+ years of event management experience, specifically within Biotech, Life Sciences, or Clinical Diagnostics.
  • Proven ability to manage co-branded events or complex partnerships (experience with diagnostic lab partnerships is a major plus).
  • High proficiency in event management software (Cvent, Bizzabo, etc.) and CRM integration (Salesforce) for lead tracking.
  • A proactive leader who can anticipate a logistical hurdle before it happens and has the grit to execute under tight deadlines.
  • Strong vendor management and negotiation skills.
  • Ability to build internal trust across all levels of the organization.
  • Willingness to travel up to 50%.

The hiring range for this position is $123,000 to $145,000 per year, which may factor in various geographic regions. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. Our full-time regular positions also include an annual performance-based bonus (or a sales incentive plan) and long-term incentive units (equity) provided as part of our compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Personalis is an equal opportunity employer and is committed to the full inclusion of all individuals. As part of this commitment, Personalis will ensure that persons with disabilities are provided with reasonable accommodations. If you need an accommodation to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please let your recruiter know, if/when they contacts you.

Protecting Our Candidates: At Personalis, we value your security. Please note that all official correspondence from our team will come exclusively from @personalis.com email addresses. We will never ask for personal financial information or conduct interviews over text or chat platforms. If you receive a suspicious request, it is likely a scam. We are committed to a safe recruitment experience and actively work with authorities to investigate and prosecute cyber crimes targeting our community.

Personalis offers a competitive compensation package and benefits including medical, dental, vision, 401(k) match, ESPP, tuition reimbursement, sick/vacation time, commuter benefits/ EV charging stations, onsite gym, and wellness benefits. (For US only, benefits in other countries may vary.) 

 

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