Executive Assistant to the Co-CEO & Co-Founder

Executive Assistant to the Co-CEO & Co-Founder

Location: New York, NY | On-Site | Full-Time

About Petfolk:
Petfolk is a modern veterinary care company on a mission to create a better, more connected experience for pets, their parents, and the veterinary professionals who care for them. By combining thoughtfully designed clinics, innovative technology, and a deeply compassionate approach, Petfolk is redefining what pet care can look and feel like. With a growing national footprint, Petfolk delivers accessible, gold-standard care and supports a community that puts pets and their people at the center of everything we do.

About the Role:
We are seeking a highly capable and experienced Executive Assistant to support Petfolk’s Co-Chief Executive Officer & Founder. This role is instrumental in enabling the Co-CEO to operate efficiently and effectively by ensuring that logistics, scheduling, and communications are handled with precision. The position requires a high level of discretion, excellent organizational skills, and the ability to manage a wide range of administrative and personal responsibilities.

The ideal candidate is proactive, reliable, and detail-oriented—someone who thrives in a fast-paced environment and brings professionalism and calm to every interaction. This is an in-person role based in New York City.

Key Responsibilities:

• Manage and coordinate complex scheduling across both professional and personal calendars
  
  
• Organize all aspects of travel, including flights, accommodations and ground transportation
  
  
• Prepare and submit expense reports and ensure timely reimbursements
  
  
• Act as a liaison between the Co-CEO and internal/external stakeholders, ensuring clear and timely communication
  
  
• Support special projects and strategic initiatives across the business
  
  
• Provide personal assistance, including managing family-related logistics, appointments, and errands
  
  
• Coordinate logistics and prepare materials for board meetings and other high-level engagements
  
  
• Manage the day-to-day operations of Petfolk’s New York office, including supplies, vendor coordination, and office organization
  
  
• Anticipate needs, resolve scheduling conflicts, and proactively identify and address potential issues
  
  
• Maintain confidentiality and professionalism in all matters
  
  

Qualifications:

• 3+ years of experience supporting a senior executive, preferably in a high-growth, multi-faceted organization
  
  
• Exceptional organizational, time management, and problem-solving skills
  
  
• Strong written and verbal communication
  
  
• High degree of discretion, integrity, and emotional intelligence
  
  
• Comfortable managing multiple priorities in a fast-paced and dynamic environment
  
  
• Willingness to work flexible hours and be available outside of standard business hours as needed
  
  
• Technologically proficient; comfortable using Google Workspace, Slack, Zoom, and travel/expense platforms

Compensation & Benefits:

• The base salary range for this role is $90,000 – $110,000, depending on experience and qualifications. In addition, we offer a comprehensive benefits package.