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Office Administrator (part-time)
POSITION DESCRIPTION:
Pioneering Evolution is seeking a part-time Office Administrator to provide essential day-to-day operational and administrative support to ensure the smooth and efficient functioning of our office environment. This position plays a key role in creating an organized, welcoming, and productive workspace by coordinating office logistics, maintaining supplies, and supporting internal communications and operations. The ideal candidate is a detail-oriented, proactive self-starter with strong interpersonal skills and a flexible, team-oriented mindset. This position requires the ability to manage multiple priorities in a fast-paced, collaborative environment while maintaining a high level of professionalism and discretion.
RESPONSIBILITIES:
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Serve as the primary point of contact for all general office needs, coordinating supplies, equipment, mail, deliveries, and service requests.
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Maintain a clean, organized, and professional office environment, including kitchen, meeting rooms, and shared spaces.
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Support onboarding and offboarding logistics for employees, including workspace setup, access coordination, and welcome materials.
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Manage office supply inventory and vendor relationships; place timely orders and reconcile expenses.
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Coordinate schedules and logistics for internal meetings, company events, and staff gatherings.
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Provide administrative support to staff as needed, including preparing documents, forms, or internal communications.
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Ensure consistent application of office protocols and support updates to company policies and procedures documentation.
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Assist with light bookkeeping, expense reporting, and data entry as requested.
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Support ad hoc projects and internal initiatives across departments to improve efficiency and employee experience.
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Serve as a warm, professional, and resourceful first point of contact for visitors and incoming calls.
REQUIRED EXPERIENCE:
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0-2 years of experience in an administrative, operations, or office coordination role.
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Proficiency in Google Workspace (Docs, Sheets, Calendar, MS Office) and familiarity with common office systems.
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Strong attention to detail and ability to manage competing priorities effectively.
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Clear and professional written and verbal communication skills.
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Demonstrated initiative, discretion, and dependability in a work setting.
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Comfortable working both independently and as part of a team.
DESIRED EXPERIENCE:
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Experience in a small business or government contracting environment.
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Familiarity with basic budgeting, purchasing, or expense tracking processes.
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Experience coordinating travel or team events.
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Comfort with light IT troubleshooting or interfacing with tech support as needed.
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