Senior Office Manager/Executive Assistant

The Company:

Placements.io is a product-first SaaS company transforming how digital media publishers and agencies manage their advertising businesses. Our platform simplifies ad sales, operations, billing, and revenue reporting—enabling our customers to scale efficiently and make smarter decisions.

With a global footprint and a strong engineering culture, we’ve been recognized on Inc.’s 5000 Fastest-Growing Companies list and named one of Will Reed’s Top 100 Early-Stage Companies to Work For, and recognized in Built In’s Best Places to Work in multiple categories. Originally started in Seattle, we’ve expanded to New York, Denver, London, Taipei, and Singapore.

The Position:

We’re seeking a Senior Office Manager / Executive Assistant to partner closely with our CEO and lead office operations for our New York City location. This hybrid role combines high‑level executive support with operational leadership to create a welcoming, efficient, and organized workplace. The ideal candidate thrives in a fast‑paced environment, anticipates needs before they arise, and amplifies the productivity of the executive team and broader organization.

You will report directly to the CEO and collaborate across our G&A team and other cross‑functional teams.

Key Responsibilities:

Executive Support:
• Act as the primary executive assistant to the CEO: manage calendar, meetings, travel, and expenses.
• Prepare executive communications, presentations, and briefing materials.
• Serve as a point of contact and liaison with internal and external stakeholders.
• Anticipate priorities and manage follow‑through on key tasks and action items.

Office & Operations Leadership:
• Lead day‑to‑day operations of the NYC office, including vendor relationships, facilities coordination, supplies, and workplace logistics.
• Partner with People & Talent on onboarding, employee experience, and internal events.
• Organize team gatherings, offsites, and cross‑functional meetings to support culture and collaboration.
• Maintain a professional, organized, and functional office environment.

Process & Project Support:
• Support operational and internal projects that enhance efficiency and employee experience.
• Collaborate with cross‑functional teams to improve processes and communication flows.
• Assist with administrative needs across teams as required.

Qualifications:

• 5+ years of professional experience in executive support, office management, or related operational roles.
• Exceptional organizational skills with the ability to manage multiple priorities concurrently.
• Strong written and verbal communication skills.
• Resourceful, proactive, and able to operate independently with discretion.
• Solutions‑oriented, with a positive attitude in a high‑growth environment.
• Prior experience in a startup or tech environment is a plus.

• Competitive salary
• Early-stage stock options
• Open PTO
• 401k match
• Company paid medical, dental, vision, and life insurance
• Regular company lunches and happy hours
• Gym membership reimbursement
• Cell phone reimbursement

To apply to our open positions, please email your resume, cover letter, and the name of the position you are applying for to careers@placements.io. We look forward to meeting you!

EEO Employer: Placements.io is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or any other protected classification.

Reasonable Accommodation Statement

Placements.io complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please send a request to hr@placements.io. All requests for accommodations are treated discreetly and confidentially, as practical and permitted by law.