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Executive Assistant - Guatemala

Guatemala, Guatemala

At Podium, our mission is to arm every local business with a complete platform and outcome-driven AI employees that convert leads into real, paying customers. Every day, millions of workers use our AI lead conversion and communication platform to help them get more leads and make more money.

Our work and focus on helping local businesses thrive has been recognized across the industry, including Forbes’ Next Billion Dollar Startups, Forbes’ Cloud 100, the Inc. 5000, and Fast Company’s World’s Most Innovative Companies.

At Podium, we believe in fostering a culture that thrives on hiring and developing exceptional talent. Our operating principles serve as a compass, guiding daily behavior and decision-making, and ensure we hire people who will thrive at Podium. If you resonate with our operating principles and are energized by our mission, Podium will be a great place for you!

As an Executive Assistant, you will hold a pivotal position providing essential administrative support to our senior leadership in our technology, product and marketing teams. We place a high value on your commitment to integrity and confidentiality. The ideal candidate should possess exceptional communication skills and be comfortable collaborating with individuals at every level within our organization. In addition, you will excel in a fast-paced, occasionally demanding, and high-pressure environment, demonstrating the ability to prioritize multiple time-sensitive tasks.

This position is based onsite in Guatemala City, Monday - Friday.

What you will be doing:

  • Manage both simple and complex calendars and scheduling logistics for SVP of marketing and other members of the team
  • Manage general administrative tasks: coordination, communication, organization, and ad-hoc projects
  • Arrange group or team meetings; may take meeting minutes; track follow-ups
  • Organize group events and meetings both on and off-site
  • Help set up customer calls
  • Coordinate travel arrangements and process expense reports
  • Help coordinate calendars and preparation for quarterly business reviews, mid-quarter reviews, recurring channel owner showcases, founders demos, etc
  • Perform ad hoc marketing-related tasks as needed, such as campaign creation, monitoring responses to lifecycle outreach, monitoring social media accounts, etc.

What you should have:

  • Bachelor’s Degree in business or related field
  • Clear communication skills and attention to detail
  • Collaborative processes while working well under pressure and within deadlines
  • Independent thinker and worker. Can figure out scheduling problems without needing to have executives weigh in necessarily
  • Organizational skills & time management in a fast-paced environment
  • Knowledge of how to comport oneself in a professional, tech environment
  • Effective planning, problem solving, and follow-up processes
  • Dependability, focus on getting results 
  • Familiarity with Google for Business, Google Calendar in particular, and Slack
  • Understanding of tech-based terminology is a plus


    Benefits:
    - Medical Insurance
    - Bono 14 and Christmas Bonus
    - 13 paid Guatemala holidays/ year
    - 15 days of PTO

 

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