Office Coordinator

At Podium, our mission is to arm every local business with a complete platform and outcome-driven AI employees that convert leads into real, paying customers. Every day, millions of workers use our AI lead conversion and communication platform to help them get more leads and make more money.

Our work and focus on helping local businesses thrive has been recognized across the industry, including Forbes’ Next Billion Dollar Startups, Forbes’ Cloud 100, the Inc. 5000, and Fast Company’s World’s Most Innovative Companies.

At Podium, we believe in fostering a culture that thrives on hiring and developing exceptional talent. Our operating principles serve as a compass, guiding daily behavior and decision-making, and ensure we hire people who will thrive at Podium. If you resonate with our operating principles and are energized by our mission, Podium will be a great place for you!

ABOUT THE ROLE:

The Office Coordinator will support the smooth day to day operations of the Islamabad office. This role is focused on execution and support, ensuring facilities, supplies, and events are handled efficiently so leadership can stay focused on strategic priorities.

This is a hands-on role, ideal for someone early in their facilities or administrative career who enjoys solving problems, coordinating with vendors, and keeping things running smoothly in a fast paced environment.

RESPONSIBILITIES:

• Kickstart Your Shift – Review the day’s activities, check for any pending requests, and align your priorities for the night ahead.
• Facilities Coordination –Ensure the office environment is set up for success by managing maintenance, security, and office setup needs. Coordinate with key partners, including Sales, IT, Operations, and external vendors, to keep everything running smoothly.
• Vendor & Operations Management – Scope out and manage relationships with key service providers (travel, accommodations, courier/logistics) to support business operations.
• Inventory & Supplies – Track office supplies and coordinate replenishment, ensuring teams have what they need to stay productive.
• Employee Engagement – Organize and execute team events, celebrations, and engagement activities to build a positive and inclusive work environment. Act as a go to onsite contact for general office support and employee queries.
• Process & Policy Execution – Support administrative processes, office policies, and security protocols in collaboration with HR and Legal teams.
• End-of-Shift Reporting – Document key updates, operational changes, or issues and take necessary action to resolve them. Escalate any critical matters that require leadership input.

REQUIREMENTS:

• Experience: 2-3 years of previous experience in office management, facilities coordination, or administrative roles. Experience managing vendor contracts is a plus.
• Skills: Strong organization, problem-solving, and comfortable handling multiple requests. Proficiency in MS Office (Excel) is essential.
• Attributes: A proactive mindset, excellent attention to detail, and a knack for anticipating operational needs before they arise.
• Work Ethic: Someone who takes ownership of their work, enjoys solving problems, and making things happen.

Note: This position requires working permanently during the night shift aligned with Mountain Time and is an onsite role in Islamabad